Accounting Manager & Executive Assistant, Blanket

Job DescriptionJob Description
Overview
Accounting Manager & Executive Assistant (QuickBooks Online / E-Commerce)
Apply below after reading through all the details and supporting information regarding this job opportunity.
Company Overview
Rule Supplements and Rule Sheep are fast-growing, founder-led companies operating in e-commerce, wholesale, agriculture, advanced reproductive technologies, and livestock sectors scaling toward $10M+ revenue.
Our brands are built on performance, presentation, discipline, and long-term thinking chess, not checkers.
Were looking for a highly organized, trustworthy, detail-driven professional to take full ownership of our QuickBooks Online accounting systems while also serving as an Executive Assistant to the owner for full office management.
Position Summary
This role combines hands-on accounting leadership with executive support.
You will manage daily accounting operations across multiple entities and platforms, ensure clean books, accurate reporting, and smooth integrations while also supporting the owner with scheduling, coordination, and administrative tasks, vendor supply ordering, purchase orders and tracking logistics.
Core Accounting Responsibilities
QuickBooks Online Ownership
Own and maintain QuickBooks Online for:
Rule Supplements
Rule Sheep
Chart of accounts setup and maintenance
Monthly close, reconciliations, and financial accuracy
Integrations & Platforms
Manage and reconcile integrations from:
Shopify
Stripe
MyWorks
Credit cards & bank feeds
Troubleshoot sync issues and ensure accurate data flow
Financial Operations
Accounts payable & receivable
Ordering and management of Inventory
Invoicing (wholesale & intercompany)
Expense categorization and cost tracking
Payroll coordination thru Quickbooks Online (with CPA/payroll provider)
Sales tax tracking and support
Prepare clean monthly financials for CPA:
P&L
Balance Sheet
Cash Flow
Reporting & Insights
Weekly cash-flow awareness
Gross margin tracking (products, channels, reps if applicable)
Support budgeting and forecasting as we scale
Executive Assistant Responsibilities
Manage owners calendar, meetings, and priorities
Coordinate calls, vendor orders, contractors, and advisors
Organize documents, contracts, and digital files
Handle follow-ups and task execution
Act as a gatekeeper and force multiplier for the owners time
Ideal Candidate Profile
Youre likely a great fit if you:
Have 3+ years of QuickBooks Online experience
Have worked with e-commerce or multi-entity businesses
Understand Shopify + Stripe accounting flows
Are proactive, not reactive
Can be trusted with sensitive financial and personal information
Love clean systems, checklists, and accuracy
Communicate xhqgsiq clearly and professionally
Enjoy working directly with a founder
Required Skills
Quickbooks Online (advanced)
E-commerce accounting experience
Reconciliations & monthly close
Strong Excel/Microsoft Package/Hubspot Skill
Excellent organization and time management
Confidentiality and discretion
Preferred (Nice to Have)
MyWorks integration experience
Inventory accounting familiarity
Agriculture or manufacturing accounting exposure
Experience supporting an executive/founder
CPA firm or controller background
Position Details
Type: Full-time (open to part-time transitioning to full-time)
Location: Remote or hybrid (flexible for the right person)
Compensation: Competitive, based on experience
Growth Opportunity: This role can grow into an Executive Position with Bonus Pay based on performance.