Design Support Administrator, Akron

Job Title:
Design Support Administrator
Job Location:
Akron, Ohio
Job Type:
Full-Time
The
Design Support Administrator
provides administrative and operational support to the design team, ensuring projects, documentation, schedules, and communications are organized and completed efficiently.
They will coordinate between designers, clients, vendors, and internal departments to support smooth project execution.
Key Responsibilities
Maintain and organize design project files, drawings, specifications, and records
Coordinate project schedules, meetings, and deadlines
Prepare presentations, reports, and design documentation
Assist with vendor communications and schedules
Track project progress and update project management systems
Support designers with administrative tasks and workflow coordination
Handle client correspondence and meeting minutes
Ensure compliance with company procedures and documentation standards
Manage databases, material libraries, and design assets
Assist with budgeting, invoicing, and expense tracking
Required Skills & Qualifications
Strong design software knowledge (AutoCAD, Adobe Creative Suite, or similar)
Diploma or bachelor's degree in Business Administration, Interior Design, Architecture, or related field (or equivalent experience)
Experience in administrative support, project coordination, or design environments
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in:
Microsoft Office Suite
Google Workspace
Attention to detail and time management skills
Ability to work collaboratively in fast-paced environments
Preferred Experience
Experience supporting architecture, interior design, graphic design, or engineering teams
Familiarity with design documentation and project lifecycle processes
Vendor and client coordination experience
USI Core Values
Wide Awake
– Upbeat; Sense of urgency; Work hard, play hard.
Self-Starter
– Takes initiative; Goal-driven; Thinks ahead.
Pride in Work
– High standards; Growth-oriented; Integrity.
Problem Solver
– Communicates effectively; Thinks creatively; Learns from experience.
I've Got Your Back
– Team-oriented; Collaborative; Flexible.