Transportation Assistant, Ravena

Description We are looking for a detail-oriented Transportation Assistant to support transportation and administrative activities on site at our Coeymans, New York location. This contract opportunity with permanent potential is well suited for someone who can manage transportation paperwork, maintain accurate records, and coordinate effectively with plant personnel, drivers, field teams and customers with great customer service. The role plays an important part in ensuring documentation is completed correctly for the safe handling and movement of electrical equipment, including regulated and non-regulated materials. Responsibilities: - Prepare and finalize transportation and customer records such as bills of lading, manifests, logs, addenda, and related shipping paperwork. - Enter operational and shipment information into internal systems with a high level of accuracy and attention to detail. - Coordinate with plant staff, drivers, and technicians to keep documentation current and support smooth daily transportation activity. - Support front office operations by greeting visitors, answering inbound calls, and providing appropriate pickup and shipment information. - Maintain electronic and physical records by scanning, organizing, filing, and updating load-related documentation. - Track truckload details and keep shipment databases accurate, accessible, and up to date for operational use. - Assist with general office and transportation support tasks as needed to meet daily business demands. Requirements - 2 years of experience in an administrative, transportation support, or office coordination role. - Working knowledge of shipping documents, including bills of lading and related transportation paperwork. - Strong data entry skills with the ability to manage information accurately in electronic systems. - Experience handling inbound calls, front desk coverage, and general receptionist responsibilities. - Proficiency in filing, scanning, and maintaining organized documentation in both digital and paper formats. - Effective communication skills and the ability to work with drivers, plant personnel, and technicians. - Familiarity with administrative support in a fast-paced office or logistics environment. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, andadministrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical,vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( and Privacy Notice ( .