Executive Assistant, Alexandria

Location:
Arlington, VA (100% onsite)
Employment Type:
Contract with potential for long-term conversion
About the Opportunity
A mission-driven organization is seeking a highly polished and proactive
Executive Operations & Administrative Partner
to support a senior executive operating within a fast-paced, high-visibility environment.
This is not a traditional task-based administrative role.
The ideal candidate operates as a true strategic partner someone who can anticipate needs, manage complexity, and keep an executive operating efficiently in an environment with constant movement and competing priorities.
The organization values individuals who are thoughtful, intellectually curious, highly organized, and aligned with a mission-centered culture focused on long-term societal impact.
The Role
The Executive Operations & Administrative Partner will provide high-level support to a senior leader with an exceptionally active schedule and evolving priorities.
This role requires someone who can independently manage logistics, think proactively, solve problems before they escalate, and maintain strong operational flow without requiring close direction.
The position blends
executive support, operations coordination, scheduling strategy, travel management, and administrative execution
within a collaborative but fast-moving environment.
Key Responsibilities
Executive Support & Operations
Own and manage complex, high-volume calendar coordination across internal and external stakeholders.
Prioritize meetings, scheduling requests, and shifting business demands strategically.
Anticipate scheduling conflicts and proactively adjust logistics before issues arise.
Serve as a trusted operational partner to the executive and broader team.
Travel & Logistics Coordination
Coordinate domestic travel arrangements and detailed itineraries.
Optimize travel schedules while balancing timing, cost, and executive priorities.
Manage related expense reporting and reimbursement processing.
Administrative & Team Support
Support day-to-day operational and administrative needs including meeting coordination, materials preparation, and document management.
Assist with presentation formatting, printing, and general executive support tasks.
Coordinate occasional in-office logistics and meeting support.
Workflow & Priority Management
Operate independently while maintaining alignment with executive priorities.
Manage multiple moving pieces simultaneously in a deadline-driven environment.
Identify opportunities to improve organization, communication flow, and efficiency.
What Theyre Looking For
Required
5+ years of Executive Assistant or senior administrative support experience
supporting executive-level leadership.
Experience managing heavy, high-volume scheduling and calendar coordination.
Strong travel coordination and logistics management experience.
Exceptional organizational skills and attention to detail.
Ability to anticipate needs and operate proactively with minimal oversight.
Strong Microsoft Office proficiency.
Excellent communication and interpersonal skills.
Ability to manage confidential information with discretion and professionalism.
Preferred
Experience supporting fast-paced executive teams or mission-driven organizations.
Experience with expense reporting tools such as Concur.
Bachelors degree preferred.
Professional Attributes
Highly proactive and solutions-oriented
Operates with ownership and initiative
Calm under pressure and adaptable to shifting priorities
Strong judgment and decision-making skills
Organized, detail-oriented, and highly responsive
Professional, polished, and collaborative
Comfortable working independently in a high-expectation environment
Work Environment
100% onsite
in Arlington, VA
Fast-paced executive support environment with high visibility
Collaborative culture with strong emphasis on responsiveness and initiative
Core business hours with occasional flexibility needed based on executive schedules
Why This Role Stands Out
Opportunity to support a high-impact executive leader directly
Visible role with significant ownership and autonomy
Collaborative, mission-driven environment
Opportunity for long-term growth and conversion potential
Exposure to strategic operations and executive-level decision-making