Executive Assistant, Alexandria

Executive Assistant
Sparks Group has partnered with a local government entity who is need of a highly organized and proactive Executive Assistant to provide direct support to a Department Director within a large and fast-paced environment.
This role requires a polished professional who can effectively manage executive-level priorities, maintain confidentiality, and serve as a key liaison between leadership, executive staff, and departmental teams.
The ideal candidate will be exceptionally responsive, detail-oriented, and capable of managing multiple priorities while exercising sound judgment and initiative in a complex organizational setting.
This is a 6-month contract and 100% on site.
Key Responsibilities
Manage and maintain the Director's calendar, including scheduling meetings, coordinating appointments, and prioritizing competing demands
Provide administrative and operational support to the Director and executive leadership team
Follow up with executive staff and department leaders on outstanding items, action plans, and deadlines
Serve as a liaison between the department and the City Manager's Office, including coordination with executive administrative staff
Assist with special projects, reports, presentations, and assignments as directed by the Director
Prepare correspondence, meeting materials, agendas, and other executive-level documentation
Coordinate meetings and events, including logistics, scheduling, and follow-through on action items
Handle sensitive and confidential information with professionalism and discretion
Support communication and collaboration across all levels of the department
Anticipate executive needs and proactively identify solutions to improve efficiency and organization
Qualifications
Minimum of 5 years of Executive Assistant or high-level administrative support experience required
Experience supporting senior executives, department heads, or leadership teams in a complex organization preferred
Prior local government, municipal, or public sector experience is a plus
Exceptional organizational, multitasking, and time management skills
Strong critical thinking and problem-solving abilities
Excellent written and verbal communication skills
Ability to work independently, demonstrate initiative, and manage shifting priorities in a fast-paced environment
Professional demeanor with the ability to interact effectively with executive leadership and staff at all levels
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint