Primary Administrative Assistant, Bally

divh2Primary Administrative Assistant/h2pLocation: Clayton, PA/ppInspired Education is the leading global group of premium schools, with a portfolio of 126 premium private schools in 28 countries spanning 6 continents which utilise proven educational practices from every corner of the globe, ensuring over 95,000 students receive a world-class learning experience from Kindergarten to Year 13.
Founded in **** by Nadim M. Nsouli, Inspired is backed by investors such as Stonepeak, GIC, TA Associates, and the Oppenheimer and Mansour family offices.
The Group is experiencing 20% per annum growth through acquisition, greenfield site expansion, and the development of existing schools within its portfolio.
In ****, Inspired was recognised by Beauhurst as one of the UKs top 10 highest-value private companies.
/ph3Role Summary/h3pAt Kings College School, Panama, we provide a first-class international education that supports the development of creative and dynamic individuals who take an active approach to learning.
Following The Three Pillars approach to education at Inspired schools, Academics, as the central pillar, together with those of Sports and Creative Performing Arts, form a well-rounded, holistic curriculum for all year groups.
Students are encouraged to achieve the best of their ability and apply themselves to their lessons whilst enjoying the range of extra-curricular activities available.
Working closely with the Head of Primary, Deputy Head of Primary and wider Primary team, the postholder provides high-quality administrative and operational support across communication, calendars, attendance, pupil records, trips and events.
The role includes regular, professional interaction with families and staff and acts as a key coordination point for Primary communication and systems.
/ph3Key Responsibilities/h3ulliProvide day-to-day administrative support to EYFS and Primary to ensure smooth operations.
/liliPrepare and organize key documents, reports, templates, letters, and internal communications.
/liliMaintain accurate student records, files, and databases, including iSAMS.
/liliCoordinate communication to Primary families, ensuring timely and consistent messaging.
/liliManage parent communication channels, including WhatsApp groups, and escalate concerns appropriately.
/liliSupport onboarding of new families by providing information on school routines and systems.
/liliMaintain student records in compliance with school policies and MEDUCA requirements.
/liliSupport document coordination for student validation processes and regulatory compliance.
/liliMonitor attendance and punctuality records, following up on missing information when needed.
/liliEscalate attendance, welfare, or safeguarding concerns to appropriate school leaders.
/liliCoordinate calendars, events, assemblies, parent meetings, and educational trips.
/liliOversee daily operations of the school uniform shop, including parent support and stock coordination.
/liliCapture and coordinate approved content for newsletters, social media, and school celebrations.
/liliCollaborate with departments such as Reception, Admissions, Operations, Finance, and Marketing to support school-wide processes.
/liliMaintain confidentiality, uphold safeguarding procedures, and demonstrate professional conduct in all interactions.
/li/ulh3The Ideal Candidate Will Have/h3pStrong organisational and administrative skills/ppClear and professional communication in English and Spanish, both written and verbal/ppHigh levels of professionalism, discretion and confidentiality/ppStrong attention to detail and accuracy/ppAbility to manage workload and priorities in a busy school environment/ppConfident use of digital systems, including email, calendars and school platforms/ppAbility to build positive relationships with parents, pupils, staff and visitors/ppSound judgement and ability to respond appropriately to routine issues/ppCommitment to safeguarding, inclusion and the wellbeing of children.
/ph3Safeguarding Statement/h3pInspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment.
Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.
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