Executive Assistant, Anaheim

The Judge Group is looking for an experience Adminstrative/Executive Assistant for a world-renouwned physician practice.
This is a direct hire, full time, fully on-site role in San Francisco.
We are looking for a highly skilled Administrative Assistant / Executive Assistant to support a world-renowned physician leading an elite concierge medical practice.
This environment is fast-paced, complex, and service-driven, supporting a clientele with exceptional expectations for discretion, responsiveness, and professionalism.
This role requires someone who excels in ambiguity, anticipates needs proactively, and operates with exceptional emotional intelligence.
You will work closely with a visionary, high-performing physician with a deep commitment to patient care.
For the right candidate, this position offers significant professional growth and long-term career value.
Responsibilities
Executive & Physician Support
Serve as the primary administrative partner to the Physician, managing daily operations and priorities
Oversee a highly dynamic calendar, including medical appointments, travel, personal commitments, and urgent client needs
Anticipate preferences, identify patterns, and resolve issues independently
Maintain strict confidentiality across all patient, client, and business matters
Practice & Client Operations
Coordinate patient scheduling, follow-ups, and concierge-level requests with urgency and discretion
Collaborate with internal and external partners, including medical specialists, personal staff, family offices, and vendors
Maintain organized systems for records, communications, and workflows
Office & Practice Management
Oversee daily administrative operations to ensure seamless practice function
Manage vendors, supplies, and special projects
Identify inefficiencies and implement improvements proactively
Handle sensitive matters with maturity, discretion, and emotional intelligence
Qualifications
5+ years of experience as an Executive Assistant, Personal Assistant, or senior administrative professional
Experience supporting a physician, or healthcare individual REQUIRED
Background in concierge medicine, private practice, luxury services, or UHNW environments strongly preferred
Exceptional organizational, time-management, and problem-solving skills
Strong written and verbal communication abilities
High proficiency with scheduling tools, email platforms, and Microsoft Office or equivalent
Demonstrated integrity and absolute discretion