Transportation Assistant, Ann Arbor

Job Title
Transportation Assistant
Job Description
Duties encompass, but are not limited to: Manages and operates a complex fleet of motor vehicles ranging from subcompact sedans and station wagons to heavy trucks, busses, para-transit vehicles, and special purpose vehicles.
Develop detailed programs for the service, storage and maintenance of the equipment and its usage.
Incumbent is responsible for ensuring that proper maintenance records are kept on all vehicles and pieces of equipment assigned.
Incumbent is responsible for the submission of monthly, quarterly, and annual cost and estimated cost reports on vehicles.
Incumbent also directs motor vehicle services, eliminates misuse and abuse by vehicle operators and assures maximum utilization and safety by promoting the cooperation of supervisors, operators and documentation of negligence, misuse, or abuse of vehicles.
Inspects commercial sources for maintenance of vehicles operating locally and in areas remote from the facility.
Is responsible for major and nonstandard vehicle modifications and all vehicle accident repairs and/or recommendations for uneconomical repair determinations.
Plans and coordinate the vehicle rotation program by reviewing utilization patterns, then scheduling and rotating vehicle usage to achieve maximum efficiency and economy.
Through effective rotation, maintains a balanced fleet to uniformly achieve maximum use and cost efficiency.
Prepare forecast of individual usage for future years and prepares listing of vehicles which are projected to meet replacement criteria and estimated year of replacement and cost.
Initiates vehicle procurement action on replacement and additional vehicles based on replacement standards and consultation with using service.
Prepares specifications and requirements for nonstandard vehicles and equipment or determines if requirement can be filled by modifications of existing vehicles.
Receives new vehicles and assigns to customer services.
Advises on the goals of cost reduction, energy reduction and productivity improvement.
Actively participates in agency reduction and productivity improvement.
Analyzes overall fleet operations: Financial aspects, services provided, productivity, performance of commercial vendors, customer utilization of assigned vehicles and related areas to achieve control over operations and to assess effectiveness and economy of operations.
Applies extensive knowledge of fleet management principles to prepare and interpret policy, regulation and directives to ensure the development of smooth uninterrupted support to the medical center mission.
Ensures that all management procedures and policies enhance the coordinated efforts of the motor transport program, licensing requirements and the General Services Administration (GSA).
Operates the vehicle dispatch program by determining the number of permanently assigned GSA vehicles necessary to provide the most cost-effective method of travel, selecting the type of vehicles needed, and managing a maintenance program by keeping the optimum number of vehicles available for use during peak periods of travel.
Acts as designated agent for receiving, transferring, and accounting for vehicles and related property.
Develops and approves local transportation related policies and regulations.
Reviews and approves correspondence to provide customer assistance and information regarding fleet management program policies, procedures and services.
Validates and approvals specific transportation related billings and reimbursements.
Attends meetings and conferences related to fleet management.
Performs other duties as assigned.
This position is at the full performance level.
Work Schedule: Monday- Friday, 7:00am-3:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Transportation Assistant / PD******
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized