Administrative Assistant Office Manager, Brentwood

Job Description Job Description The Administrative Assistant Office Manager plays a critical role in supporting multiple departments by managing daily office operations efficiently.
This position requires a highly organized professional skilled in coordinating meetings, handling correspondence, maintaining records, and liaising with vendors to ensure smooth office functionality.
The ideal candidate is bilingual, proficient in QuickBooks and Microsoft Office, and excels in delivering exceptional customer service without managing direct reports or travel requirements.
Responsibilities
Prepare and organize documents accurately
Coordinate meetings and manage calendars effectively
Handle correspondence and customer communications promptly
Maintain office supplies and ensure timely restocking
Manage records and filing systems systematically
Serve as liaison with vendors and external partners
Oversee office maintenance and daily operational tasks
Process must pays, scan documents, and prepare labels
Answer phones, schedule appointments, and manage messages
Utilize QuickBooks, Outlook, and PDF tools proficiently
Required Qualifications
5+ years of experience in office administration
Associate Degree in Business Administration or related field
Proficiency in Microsoft Office Suite and calendar management tools
Strong communication and organizational skills
Effective time management and problem-solving abilities
Accurate data entry skills
Excellent customer service aptitude
Preferred Qualifications
Bilingual capabilities