Financial Controller, San Bernardino

Job Description

Job Description

Financial Controller | Full-Time | PST or EST Time Zones

Job Details

Location:

Remote Type:

Full-Time Contractor Hours:

40 hours/week Reports To:

CEO (Moj Mahdara)

Who We're Looking For

We're looking for a highly organized, operationally strong Financial Controller who can oversee multi-entity financial operations with precision, accountability, and zero tolerance for errors. This is not a basic bookkeeping role. The Financial Controller acts as the operational backbone of the finance function— ensuring all entities remain reconciled, compliant, audit-ready, and financially organized at all times.The ideal candidate is proactive, detail-oriented, systems-minded, and capable of independently managing AP, reconciliations, payroll, compliance, banking, and reporting across multiple entities without constant oversight. You should thrive in high-accountability environments, communicate proactively, and understand how to maintain financial hygiene inside fast-moving companies.

What You'll Own

Oversee weekly and monthly close processes across multiple entities

Maintain fully reconciled financials with zero uncategorized balances

Manage AP workflows, vendor payments, W-9/1099 documentation, and approval tracking

Monitor cash flow, account balances, and tax reserve schedules proactively

Manage payroll processing and reconciliation through Deel

Maintain organized, audit-ready financial records and data rooms

Coordinate with CPAs, legal teams, FP&A, and leadership across reporting and compliance workflows

Support automation of reconciliation and reporting systems using available integrations and tools

Maintain budget-to-actuals tracking and flag anomalies or risks proactively

Ensure compliance, filing deadlines, and internal financial controls remain current and organized

Workflow&Collaboration

Work directly with the CEO, FP&A, Senior Bookkeeper, CPAs, and legal partners

Maintain finance visibility and workflow tracking inside ClickUp

Deliver structured financial updates proactively without requiring follow-up

Escalate risks, missing approvals, or operational blockers early

Support cross-functional operational and strategic finance discussions when needed

What We Need From You

Experience managing multi-entity financial operations, reconciliations, and close processes

Strong understanding of U.S. GAAP, AP/AR workflows, compliance, and audit readiness

Experience with QuickBooks Online, Deel, ClickUp, and modern finance operations tools

Strong operational discipline, organization, and documentation management

Ability to manage sensitive financial workflows with accuracy and discretion

Proactive communication and strong ownership mentality

Comfort operating independently in fast-moving environments

Experience supporting founders, startups, or high-growth companies is strongly preferred

Who Thrives Here

This role is best suited for someone who: Notices inconsistencies and resolves them quickly

Operates with high precision and accountability

Thinks in systems, controls, and operational structure

Escalates issues before they become problems

Maintains calm under pressure and shifting priorities

Takes ownership without waiting for reminders or direction

About Us

Trolley is a fast-growing creative operations company delivering high-impact digital and marketing solutions for high-profile clients. We operate with an AI-first, Founder Mode mindset focused on ownership, execution, operational excellence, and continuous improvement.

Benefits

Fully remote work

Flexible schedule and time off

Access to leading AI tools

Direct collaboration with leadership

Long-term career growth opportunities

High-trust, fast-moving team culture