Executive Assistant To Chief Development Officer (Hybrid In …, Arlington

Executive Assistant to Chief Development Officer (Hybrid in Arlington, VA)
March of Dimes leads the fight for the health of all moms and babies.
We are advocating for policies to protect them.
We are working to radically improve the health care they receive.
We are pioneering research to find solutions.
We are empowering families with programs, knowledge and tools to have healthier pregnancies.
By uniting communities, we are building a brighter future for us all.
We are dedicated to hiring a diverse workforce that fosters opportunities for personal and professional development.
We provide a collaborative and supportive environment built upon our fundamental core principles where each employee is valued.
Join us in the fight for healthy moms and strong babies.
Position Summary
The Executive Assistant to the Chief Development Officer provides high-level administrative and strategic support to advance the mission and fundraising goals of March of Dimes.
Requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced nonprofit environment.
The Executive Assistant serves as a key liaison between the CDO, internal teams, donors, board members, and external stakeholders.
Key Responsibilities
Executive Support
Manage the CDO's calendar, including scheduling meetings, donor engagements, travel, and events
Exercising independent judgment in managing priorities and resolving scheduling conflicts
Prepare and coordinate materials for meetings, presentations, and reports
Draft, proofread, and manage correspondence on behalf of the CDO
Prioritize and manage incoming communications, ensuring timely follow-up
Manage deadlines
Development & Donor Relations Support
Assist in coordinating donor meetings, cultivation events, and stewardship activities
Maintain donor records and support data entry in CRM systems
Help prepare donor briefings, proposals, and acknowledgment letters
Track fundraising activities, deadlines, and key metrics
Revenue Reporting & Communications
Compile, manage, and distribute regular revenue reports (weekly, monthly, quarterly) for the CDO and leadership team
Track fundraising performance against goals, identifying variances and flagging risks or opportunities
Coordinate with finance and development teams to ensure accuracy and alignment of revenue data
Prepare dashboards, summaries, and visual reports for internal and board presentations
Draft and disseminate revenue updates and insights to internal stakeholders, ensuring clarity and consistency in messaging
Support forecasting processes by gathering data and maintaining up-to-date reporting tools
Project & Operations Coordination Support
Support execution of development initiatives and campaigns
Coordinate cross-functional projects with internal departments
Monitor project timelines and ensure deliverables are met
Assist with budget tracking and expense reporting
Board & Stakeholder Engagement
Coordinate logistics and materials for board meetings and committees related to development
Ensure confidentiality and professionalism in all interactions
Navigating sensitive information and situations with diplomacy and sound judgement
Administrative Duties
Arrange travel accommodations and itineraries
Process expense reports and invoices
Maintain organized filing systems (digital and physical)
Support additional administrative tasks as needed
Qualifications Required:
Bachelor's degree or equivalent experience
35+ years of executive administrative support, preferably in a nonprofit or development setting
Strong organizational and time management skills
Excellent written and verbal communication abilities
High level of discretion and professionalism
Proficiency in Microsoft Office Suite and Microsoft programs.
Advanced excel including pivot tables and data analysis, PowerPoint, and CRM systems (e.g., Salesforce).
Concur experience a plus.
Experience working with data, reporting, or financial/revenue tracking
Preferred:
Experience supporting senior executives in fundraising or nonprofit development
Familiarity with donor management and stewardship processes
Experience creating reports, dashboards, or data visualizations
Event planning or coordination experience
Core Competencies
Attention to detail and accuracy
Ability to multitask and prioritize effectively
Strong interpersonal skills and emotional intelligence
Proactive problem-solving mindset
Analytical thinking and comfort working with data
Commitment to the mission of March of Dimes
March of Dimes provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
Equal Opportunity Employer