Administrative Assistant, West Babylon

Atrium is seeking on behalf of our client an Administrative Assistant based in Farmingdale, New York.
A background check may be run only after a conditional offer is made, where permitted by law.
Position:
Administrative Assistant
Location:
Farmingdale, New York
Employment Type:
Full-time
Compensation:
$*****K
Position Overview
The Administrative Assistant will provide comprehensive administrative support to executives and teams, ensuring smooth day-to-day operations.
This role involves managing schedules, coordinating meetings, and handling confidential information with discretion.
The ideal candidate will be highly organized, detail-oriented, and able to prioritize multiple tasks in a fast-paced environment.
Must be legally authorized to work in the United States.
Responsibilities
Manage executive calendars, appointments, and meeting schedules to ensure efficient time management
Coordinate internal and external meetings, including preparing agendas and meeting materials
Answer and direct phone calls, emails, and other correspondence promptly and professionally
Arrange travel accommodations, itineraries, and process expense reports accurately
Prepare reports, presentations, spreadsheets, and other documents as needed
Maintain confidential files and sensitive information with discretion and integrity
Assist with office operations, supplies, and administrative procedures to support daily functions
Screen and prioritize incoming communications and requests for timely response
Track deadlines, follow up on action items, and support project coordination
Greet visitors and provide professional customer service in the office environment
Support special projects and perform other duties as assigned
Required Experience/Skills
High school diploma or equivalent required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong written and verbal communication skills
Excellent organizational and time-management abilities
Ability to handle confidential information professionally
Strong attention to detail and problem-solving skills
Preferred Experience/Skills
Associates or bachelors degree preferred
2+ years of administrative or executive support experience
Ability to work independently and prioritize tasks effectively
Experience supporting senior executives or leadership teams
Familiarity with scheduling and virtual meeting platforms
Professional demeanor and interpersonal skills
Ability to multitask in a fast-paced environment
Additional certifications in office administration or executive support a plus
Benefits
If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered.
Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable.
Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.
Commitment to Diversity
As a woman-owned firm, we value diversity.
We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law.
We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title.
Please contact us to request an accommodation.
EOE/M/F/D/V/SO
Applicant Communication Consent
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.
Frequency varies for text messages.
Message and data rates may apply.
Carriers are not liable for delayed or undelivered messages.
You can reply STOP to opt out on any message you receive.
For more details, please review our Terms of Use and Privacy Policy.