Accounts Payable Administrator, Beaumont

Job Description Job Description Job Title: Accounts Payable Administrator
Reports To: CFO
Job Description: The Accounts Payable Administrator provides key support to the accounting team by managing day-to-day AP processes with accuracy and professionalism.
This role has direct exposure to core accounting operations and involvement in accounts payable, vendor management, and job cost accounting.
Responsibilities: Review, verify, and enter subcontractor pay applications in a timely manner
Communicate with subcontractors and vendors to resolve incorrect, incomplete, or missing pay applications and invoices
Review, code, and enter supplier invoices into the accounting system
Process payments to suppliers, subcontractors, and miscellaneous company expenses
Prepare and/or review lien releases related to subcontractor and supplier payments
Prepare regular AP and job cost reports for the CEO, COO, and CFO
Maintain company accounts and user access with authorized personnel
Collect, code, and enter company credit card receipts and supporting documentation
Maintain vendor records, including W-9s, payment terms, and contact information
Reconcile vendor statements and follow up on outstanding balances or discrepancies
Assist with month-end close activities, including account reconciliations and close reports
Support the preparation of ****s and other year-end AP reporting
Ensure invoices and payments are properly filed and organized for audit support and record retention
Monitor due dates to help ensure timely payments and maintain positive vendor relationships
Perform additional accounting and administrative tasks as assigned by the CEO, COO, and CFO
Qualifications: Bachelor's degree in accounting, finance, or a related business field preferred
Strong attention to detail and commitment to accuracy
Ability to organize priorities, meet deadlines, and manage multiple tasks
Strong written and verbal communication skills
Familiar with accounting software and Microsoft Office, especially Excel
Schedule:
40 hours per week, 8:00 am – 5:00 pm Monday – Thursday; 8:00 am – 3:30 pm Friday
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