Full-Time Administrative Assistant, Beaumont

Administrative Assistant

Catholic Charities of Southeast Texas is seeking a qualified Administrative Assistant to support the President/CEO and Administrative Team. This full-time, office-based position also assists with financial, human resources, and program operations. This role is key to maintaining a professional, welcoming environment and supporting the mission of Catholic Charities through strong organization, communication, and service.Requirements Manage executive communications, including calls, emails, and correspondence Maintain CEO calendar, schedule meetings, and coordinate conferences/teleconferences Manage agency-wide calendar and staff communications Coordinate travel arrangements and itineraries for the CEO Maintain organized electronic and paper filing systemsAssist with reports, budgets, grant applications, and policy development Edit documents for accuracy and adherence to agency standards Support all agency programs and collaborate with staff Coordinate meetings (staff, board, committees), including setup and refreshments Record and distribute meeting minutesTrack office supply inventory and prepare requisitions within budget Verify employee time and leave on bi-weekly timesheets Prepare accounts payable vouchers Maintain personnel and financial records Prepare donor acknowledgements and assist with reports/newsletters Provide front desk coverage during lunch hourFollow diocesan, accounting, and internal procedures Assist with events, outreach, trainings, and fundraising activities Qualifications Associate's degree or clerical/administrative certification required Bachelor's degree preferred At least 1 year of administrative experience preferred Strong Microsoft Office skillsExcellent written and verbal communication Strong organizational and multitasking skills Ability to maintain confidentiality and meet deadlines Bilingual (English/Spanish) preferred General Expectations Uphold Catholic Social Teaching and the mission of the agency Follow Catholic Charities USA Code of Ethics and agency policiesMaintain confidentiality of sensitive and personal information (HIPAA compliant) Demonstrate professionalism, integrity, and respect for all individuals Physical Requirements Requires ability to hear and to speak clearly using appropriate grammar and tone. Requires working on a computer and on the telephone for the majority of each workday.Requires analytical, conceptual, problem solving and decision-making skills; and ability to manage multiple tasks simultaneously and within the confines of deadlines. May need to regularly stand and walk. May need to climb stairs with varied frequency. May need to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.