Administrative Assistant, Northampton

Job Description

Job Description We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping teams organized, managing multiple priorities, and providing dependable administrative support across departments. The right candidate will bring strong communication skills, sound judgment when handling sensitive information, and a proactive approach to maintaining an efficient workplace.

Responsibilities:• Coordinate schedules, arrange appointments, and keep calendars updated to support smooth day-to-day operations. • Draft, format, and distribute letters, reports, presentations, and other business documents with accuracy and professionalism. • Maintain organized digital and physical filingsystems so records are easy to access and properly stored.• Monitor office supply levels, place orders when needed, and help ensure the workplace remains stocked and functional. • Enter and update information in internal records and databases while maintaining a high level of accuracy. • Support meeting and event logistics by preparing materials, reserving spaces, and assisting with travel arrangements as needed.• Serve as a point of contact for internal teams and external visitors or callers, providing courteous and timely assistance. • Handle confidential documents and sensitive information with discretion and in accordance with company expectations.• Experience providing administrative support inan office or business environment.• Strong ability to manage calendars, coordinate meetings, and prioritize competing tasks effectively. • Proficiency in data entry and document handling with close attention to detail and accuracy. • Comfortable answering inbound calls and supporting front desk or receptionist-related responsibilities.• Clear written and verbal communication skills with a customer-service-focused approach. • Working knowledge of common office software for word processing, spreadsheets, email, and presentations. • Ability to maintain confidentiality and exercise professionalism when handling sensitive information.