Administrative Support Assistant, Birmingham

Job Title

This position is not a virtual position, you must live within or be willing to relocate within a commutable distance of the duty location. Duties include, but may not be limited to the following: Serves as the expert on all administrative matters as well as the point of contact for the Research and Development Service.Provides project management support to research leadership in preparing reports and presentations pertaining to on-going research studies and all facets of the Research and Development (R&D) program. Analyzes data from various research files and databases to assist research leadership in preparing action plans following any audit or inspection findings. Reviews standard operating procedures and narrative reports to identify and correct apparent discrepancies with directive and regulatory changes.Works with Human Resources (HR) to complete all necessary forms and documentation. Completes reports and utilizes complex timekeeping systems, Access databases, Excel spreadsheets and other programs. Evaluates documents and correspondence for completeness, including grammar and spelling, ensuring administrative regulatory requirements are followed; and enters pertinent information into an automated tracking system or creates spreadsheets/databases to track them.Performs a range of personnel actions to include onboarding research staff, utilizing HR tracking systems and dashboards, etc. Handles all internal and external calls for the research program. Maintains an accurate inventory of records created and stored for regulatory compliance; and ensures that records conform with all applicable laws, regulations, policies, procedures, ethical standards, and accreditation requirements.Performs a range of automated data processing related tasks (i.e., assign users to classes, assign menu options, assign email groups, etc.). Functions as the primary timekeeper for Research Service. Updates employee files and maintains a variety of records such as organizational charts, addresses, telephone numbers, vacation schedules, numerical logs, ledgers, and other personnel files.Maintains an office calendar and assists with scheduling meetings and events. Performs other related duties as assigned. Work Schedule: Monday - Friday, 8:00am - 4:30pm Recruitment&Relocation Incentives: Not authorized