Office Administrator, Birmingham

Office Administrator

Job Category: Office Requisition Number: OFFIC001567 Posted: May 18, 2026 Full-Time On-site Electra Grid Solutions LLC Irondale, AL 35210, USA Description

The Office Administrator serves as the first point of contact for guests and employees while ensuring the office remains organized, well-supplied, and professional presenting and welcoming. This position plays a critical role in supporting both day-to-day operations and employee needs across Electra Grid Solutions.Electra Grid Solutions, LLC, is an equal opportunity employer. Job Duties and Responsibilities

Front Desk&Guest Support Serve as the front desk representative during office hours, greeting visitors and employees. Assist with EGS guest arrivals and provide hospitality while guests are in the lobby. Take phone calls and messages for the office team and distribute appropriately. Assist with meeting room preparation, including setting up for group meetings and cleaning up afterward.Office Administration&Operations Manage and order office supplies to ensure availability for staff needs. Maintain and replenish office kitchen inventory weekly, including beverages, snacks, and meals. Track, organize, and maintain marketing inventory in storage for events, promotions, and campaigns. Handle pick-up, drop-off, and coordination of packages, mail, and correspondence, including obtaining required signatures for packages and sending outgoing packages.Assist office staff with printing, filing, and general administrative needs. Maintain organization and cleanliness of shared office spaces daily. Employee Support Assist with ordering and tracking of new hire PPE kits to ensure timely delivery. Manage American FR accounts for existing employees, ensuring proper updates and access.Provide backup support to other administrative staff as required with additional tasks or systems. Coordination&Vendor Support Work with vendors and service providers for office maintenance and support services. Support leadership with administrative tasks, scheduling, and coordination as needed. Assist with event coordination, including materials preparation and setup. Requirements

Experience in office administration or customer service roles Strong organizational and time-management skills. Proficiency with MS Office Suite

(Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Ability to handle multiple tasks in a fast-paced environment. Professional and dependable

with strong attention to detail. Ability to maintain strict confidentiality regarding sensitive employee High level of professionalism and integrity Strong interpersonal skills with ability to maintain professional Working Conditions

Work is performed in an office environment and requires the ability to operate standard office equipment and Substantial movements of the hands, wrists, and/or Required to have close visual acuity to perform activities such as preparing and analyzing data and figures or viewing a computer screen.Required to be able to operate phone in order to professionally make and receive calls, manage voicemail and messages. Regular handling of deliveries, mail, and supplies requiring light lifting. Ability to lift up to 20 May require occasional extended hours for meetings, events, or deadlines. Education and ExperienceHigh School Diploma or equivalent Associate or bachelor's degree preferred. 2+ years of experience

in administrative, office support, or customer service roles. Key Attributes Organized and Detail-Oriented

Keeps track of supplies, inventory, and office operations. Dependable and Proactive

Anticipates office and guest needs. Hospitality-Minded

Creates a welcoming environment for employees and visitors. Collaborative Partner

Works well with staff, vendors, and leadership. Problem-Solver

Finds efficient solutions for office-related challenges. Adaptable

Flexible in handling a wide variety of office tasks. Additional Notes This job description is not intended to be all-inclusive. Other duties may be assigned as needed to meet the goals of the Qualifications

Skills

Required

Troubleshooting

Intermediate Team Player

Advanced Team Oriented

Advanced Microsoft Excel

Intermediate Microsoft Outlook

Advanced Microsoft Word

Advanced Teamwork

Advanced Telephone

Intermediate Problem solving

Intermediate Microsoft Office

Intermediate Customer Support

Intermediate Customer Service

Intermediate Communication

Intermediate Behaviors

Required

Thought Provoking

:

Capable of making others think deeply on a subject Leader

:

Inspires teammates to follow them Innovative

:

Consistently introduces new ideas and demonstrates original thinking Functional Expert

:

Considered a thought leader on a subject Team Player

:

Works well as a member of a group Loyal

:

Shows firm and constant support to a cause Enthusiastic

:

Shows intense and eager enjoyment and interest Detail Oriented

:

Capable of carrying out a given task with all details necessary to get the task done well Dedicated

:

Devoted to a task or purpose with loyalty or integrity Motivations

Required

Job Security

:

Inspired to perform well by the knowledge that your job is safe Self-Starter

:

Inspired to perform without outside help Flexibility

:

Inspired to perform well when granted the ability to set your own schedule and goals Ability to Make an Impact

:

Inspired to perform well by the ability to contribute to the success of a project