Office Manager/Accounts Payable & Receivable, Bottineau

Position Summary
The Office Manager is responsible for overseeing day-to-day administrative operations while supporting accounting, payroll coordination, employee onboarding, and general office management.
This role plays a critical part in maintaining accurate financial records, supporting company operations, and ensuring efficient communication across departments.
The ideal candidate is dependable, organized, self-motivated, and comfortable working in a fast-paced fabrication and manufacturing environment.
Key Responsibilities,
Accounts Payable & Accounts Receivable:
•Process accounts payable and accounts receivable transactions accurately and timely
•Enter receipts and payables into QuickBooks
•Process vendor payments and maintain accurate payment records
•Enter invoices into OpenInvoice
•Reconcile credit card charges and match receipts for company cardholders
•Assist with monthly reporting and documentation
•Complete monthly use tax report entries and provide reports to management
•Perform remote bank deposits through First Western Bank Remote Deposit
•Maintain organized accounting and vendor files
Office Administration:
•Manage incoming emails, phone calls, and physical mail
•Retrieve mail from the post office
•Maintain office filing systems and company records
•Coordinate office supplies and general administrative support
•Assist management with scheduling, correspondence, and special projects
•Support communication between office staff, shop personnel, and management
Employee & HR Support:
•Coordinate employee onboarding processes
•Assist with employee benefits enrollment and setup
•Maintain employee records and documentation
•Support employee communication and administrative needs
Software & System Management:
•Monitor employee entries in Connecteam
•Add and remove employees within Connecteam
•Create and manage job entries within Connecteam
•Maintain accurate electronic records and system updates
Qualifications:
•Previous experience in office management, bookkeeping, accounting, or administrative support preferred
•Experience with accounts payable and accounts receivable required
•Proficiency with QuickBooks required
•Strong computer and organizational skills
•Ability to manage multiple priorities and meet deadlines
•Excellent attention to detail and accuracy
•Strong verbal and written communication skills
•Ability to work independently and maintain confidentiality
Preferred Skills:
•Experience with OpenInvoice or similar invoicing platforms
•Familiarity with employee management software
•Knowledge of general accounting principles
•Experience supporting small to mid-sized businesses
Work Environment:
•Full-time, in-office position, however we are willing to entertain some weekly remote work for the right candidate
•Collaborative team environment supporting both office and shop operations
•Fast-paced fabrication and manufacturing setting
Compensation & Benefits:
•Competitive pay based on experience
•Benefits package available
•Paid time off and holidays
•Opportunities for long-term growth and advancement
How to Apply
Please submit your resume and relevant experience for consideration at .
We are looking for a motivated professional who takes pride in keeping operations organized, efficient, and running smoothly.
Industry
Oil and Gas
Employment Type
Full-time
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