Coordinator of Examinations and Administrative Assistant …, New York

Overview:
This position provides administrative support to the Office of Student Services and Records and assists with all activities flowing through the Office of Student Services and Records.

Responsibilities:
Greet all visitors to the Office of Student Services and Records.

Assist the Records Specialist in administering and proctoring weekly quizzes, assessments, mid-term exams and final examinations (including accommodated exams); assigning rooms for all exams; assist with scheduling proctors for exams; assist with coordinating all accommodated exams and send students confirmation of their new exam date/time; print and collate computer exams; assist with hiring and training proctors for exams.

Coordinate and assist with orientation preparation (preparing materials, etc.)

Process all student requests and approvals from Assistant Dean (including sending confirmation to student and registrar).

Assist with special projects as assigned by Assistant Dean for Student Services and Records, Director of Student Services and Scholarship Aid, Registrar and Records Specialist.

Assist with assigning faculty advisors to incoming students.

Assist the Director of Student Services and Scholarship Aid with work related to the student organizations.

Schedule appointments for the Assistant Dean for Student Services and Records.

Order supplies, and complete filing and other tasks as needed.

Other duties as are assigned by the Assistant Dean for Students Services and Records. Working on some evening and Sundays is required.

Qualifications:
Education/ExperienceBachelor's Degree preferred

Minimum of 3-5 years of experience in an administrative assistant position.

Knowledge/Skills/AbilitiesComputer skills: MS Word, Outlook Email, & Excel

Highly energetic, organized, and efficient with a get things done attitude

Ability to work quickly and efficiently with attention to details and accuracy

Entirely dependable: completes tasks assigned; knows when to raise issues requiring the Assistant Dean for Student Services or the Director of Student Services's guidance or interventio

Discreet, ability to keep sensitive information confidential

Ability to problem solve and exhibit a positive attitude

Strong verbal, written, and interpersonal communication skills

Outstanding ability to manage multiple priorities

Working ConditionsExtensive time sitting and working on the computer

Able to lift 10-15 lbs. of exams

 

Maximum Salary:
USD $50,000.00/Yr.

Minimum Salary:
USD $40,000.00/Yr.