Secretary 1, Bridgeport

The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.
The Southwest Connecticut Mental Health System (SWCMHS), with three locations throughout Fairfield County, promotes and administers comprehensive recovery-oriented services in the areas of mental health treatment and substance abuse prevention and treatment. These services include inpatient treatment programs and outpatient clinical services, as well as a wide range of additional supportive treatment services.
Are you looking for a challenging position that will utilize your administrative skill sets? If you are, we encourage you to apply today! We seek an experienced and qualified individual for a meaningful role as a Secretary 1 (PCN 27987) within the Diagnostic and Evaluation Center. This position is full-time, 40 hours working first shift, Monday - Friday from 8:00 AM - 4:30 PM. We are located at 1635 Central Avenue, Bridgeport, CT 06610. Due to the nature of the interactions preference will be given to individuals who are Bi-Lingual (English & Spanish).
Discover the opportunity to:

• Collaborate with high-level executives in a behavioral setting;
• Be the forward facing contact for greeting and directing visitors;
• Utilize your excellent phone etiquette and relay important messages appropriately.

We participate in a competitive benefits plan that includes healthcare coverage, a retirement plan, as well as, paid time off! We offer outstanding work/life balance and limitless opportunity. Selection Plan

The immediate vacancy is listed above, however applications to this recruitment may be used to fill future vacancies in this job class.

This position may be subject to Federal requirements for COVID 19 Vaccination Immunization.

During the Application Process: The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
You will be unable to make revisions once you submit your application for this posting to the JobAps system.
Effective October 1, 2021 and in order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.
All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate?s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to .
Throughout the Recruitment: This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.
Applicant Correspondence - Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who meet the Minimum Qualifications - as listed on the job opening - will be considered for this role, as determined by qualifications stated on the submitted application.
Please Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.
Contact Information: Should you have questions regarding this recruitment please contact Andrew Pebley at or (860) 785-6185. PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency, this class is accountable for performing a full range of secretarial support functions. EXAMPLES OF DUTIES

Incumbents perform a variety of secretarial duties as illustrated in the following areas:

1. TYPING: Using a personal computer or other electronic equipment formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; proofreads for content; edits using knowledge of grammar, punctuation and spelling.

2. FILING: Designs office filing systems; organizes and maintains files (including confidential files); maintains, updates and reviews reference materials and manuals.

3. CORRESPONDENCE: Composes routine letters/memoranda, etc. (e.g. standard replies and acknowledgement letters) for supervisor's signature.

4. REPORT WRITING: Compiles information from standard sources and prepares data reports (e.g. number of forms processed during the month).

5. INTERPERSONAL: Greets and directs visitors; answers phones and takes messages; answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g. appropriate referrals, general purpose of the unit).

6. PROCESSING: Scans correspondence; pulls and attaches related materials; reviews, routes and prioritizes mail.

7. PERSONAL SECRETARY: Arranges and coordinates meetings (including space and equipment); writes minutes of meetings, lectures, conferences, etc. from rough draft; takes notes using shorthand, speedwriting or machine transcription prepares expense accounts; makes travel arrangements.

8. OFFICE MANAGEMENT: Maintains an inventory of supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time and attendance records; performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY Considerable knowledge of office systems and procedures; considerable knowledge of proper grammar, punctuation and spelling; knowledge of business communications; some knowledge of business math; interpersonal skills; ability to schedule and prioritize office workflow; ability to operate office equipment which includes personal computers and electronic equipment; ability to operate office suite software; ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Two (2) years' experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience. PREFERRED QUALIFICATIONS Our preferred candidate will:

• Be Bilingual (English & Spanish);
• Have experience greeting and directing visitors, answers phones and taking messages;
• Experience in Microsoft Office Suite including Outlook, Excel and Word;
• Have experience prioritizing and routing correspondence from faxes, interoffice mail, etc.;
• Experience with office systems and procedures.