Executive and Operations Assistant, Tulsa

divh2Executive And Operations Assistant/h2pZERO is hiring a sharp, proactive Executive Operations Assistant to support the CEO, sales team, and Finance Accounting function. This is a high-visibility, three-part role at the center of a fast-growing healthcare company./ppAbout ZERO:/ppWere building a member-first healthcare experience that allows providers to focus more on their patients while getting paid fast and hassle-free; which saves employers as much as 50% on the cost of care; enabling care to be $0 out-of-pocket for plan members. No copays. No deductibles. No coinsurance. Its healthcare the way it should be./ppImagine going to the doctor, getting the care you need, and paying nothing. No copays. No deductibles. No coinsurance. Just great care, completely free at the point of service. Thats what ZERO delivers for plan members every single day./ppWere on a mission to make $0 out-of-pocket healthcare a reality for every working American - and were doing it by connecting employers directly with local providers, cutting out the waste that drives up costs. Employers save up to 50% on the cost of care. Providers get paid fast, fairly, and without the hassle of insurance. Members get an experience that actually feels like someone is in their corner./ppWere growing fast, were winning, and were just getting started. If you want to be part of a team that is genuinely changing healthcare - not talking about it, actually doing it - keep reading../ppJob Summary:/ppWe are looking for a sharp, highly organized Executive Operations Assistant. This is a three-part role: EA to the CEO, sales support to our growth team, and administrative and financial support to our Finance Accounting function./ppThe right person for this role is resourceful, proactive, and genuinely excited to use AI tools. You will own a wide range of responsibilities and will be trusted to operate with minimal hand-holding. You will sit at the center of the company and have direct visibility into how a high-growth healthcare company operates day to day./ppKey Responsibilities:/pulliManage the CEOs calendar, scheduling, and meeting logistics/liliDraft and edit executive communications including emails, memos, follow-ups, and proposals/liliPrepare agendas, briefing materials, and recaps for key meetings and calls/liliCoordinate travel arrangements, including flights, hotels, and itineraries/liliManage inbound requests and prioritize CEO time against strategic priorities/liliAssist with board and investor materials as needed/liliHandle personal logistics and projects at the CEOs direction/liliAssist the Chief Growth Officer and sales team with CRM hygiene, pipeline tracking, and HubSpot data entry and reporting/liliPrepare and format proposals, presentations, and RFP response materials/liliResearch prospects, compile contact lists, and support outreach sequencing/liliCoordinate scheduling for sales calls, demos, and follow-ups/liliTrack action items and next steps from sales conversations and keep the team accountable to follow-through/liliSupport conference and event logistics, including registrations, materials, and scheduling/liliProvide administrative support to the companys Finance Accounting function/liliManage incoming and outgoing office mail/liliMaintain office supply inventory and coordinate procurement/liliUpdate the team meeting agendas/liliCoordinate employee recognition initiatives/liliOrganize and maintain financial records, contracts, and compliance documentation/liliAssist with employee expense reimbursements and benefits administration/li/ulpQualifications:/pulli3 to 5 years of experience in an executive assistant, operations coordinator, or similar multi-stakeholder support role/liliDemonstrably AI-forward: you actively use tools like Claude, ChatGPT, or similar in your daily workflow to do your job better and faster. Be ready to show us how./liliStrong written communication skills. You can draft a clean, professional email without being asked twice./liliHighly organized with excellent attention to detail and the ability to juggle competing priorities without dropping the ball/liliExperience with CRM systems, ideally HubSpot/liliComfortable with financial and accounting administrative tasks; you do not need to be an accountant but you need to be precise and trustworthy with numbers and documents/liliProactive by nature. You anticipate needs, flag issues before they become problems, and bring solutions, not just questions/liliHealthcare industry experience is a plus, not a requirement/li/ulpWhat We Offer:/pulliCompetitive salary/liliComprehensive health benefits package/liliFlexible time off policy/liliA supportive and dynamic team environment/liliThe opportunity to make a meaningful impact on the healthcare industry/li/ulpTo Apply:/ppIf you are passionate about transforming healthcare and thrive in a support role, we encourage you to apply. Please visit zero.health/careers/#jobs to submit your resume and a brief explanation of why you are a fit for this role./p/div