Office Assistant, California

Title:               Office Assistant

Location:       6700 Eight Street, Buena Park, CA 90620,

Duration:       0-12+ Months (Possible Extension depending on performance)

Shift:              1st Shift (Mon-Fri 7:30 am - 4 pm, lunch 11:30 am - 12:00 pm)

Pay Rate:       $23.00/Hour on w2.

 

Duties:

Process and schedule customer outbound delivery orders, provide accurate documentation, timely processing, and safely follow all Business Rules and SOP work instructions.

Monitor the Expected Shipment Queue within SAP

Update carrier Driver and Pro# information for all outbound shipments and ensure timely Goods Issue

Track and report daily shipment activity

File and maintain customer shipping documentation

Actively participate in daily team meetings

Complete all required safety and Legal training

Monitor and route any incoming calls to the facility

 

 

The incumbent will do this by means of the following:

Exhibiting effective communication skills within the team in daily interaction with plant personnel, management, vendors and each other.

Demonstrating experience and gaining proficiency with SAP, Microsoft Office programs, such as Word, Excel and PowerPoint

Demonstrating a strong work pace over time, effectively completing work objectives at a satisfactory level according to current job level expectations.

Recognizing conditions that affect safety and the environment and takes initiative to improve conditions.

Consistently working in a safe manner and adheres to regulations/procedures. Will have accuracy level, strong ability to attain deadlines consistently, and maintain inventory accuracy.

Will interact with the following: Site Peers, Supply Chain Personnel, Customer Service Personnel

The position manages and executes the processing Delivery Order for shipping to customers.

The person is self-motivated and works with minimal supervision.

The person works with customer service representatives, Site Supervisor/Manager, salespersons, and supply chain personnel to ensure all business requirements are being met.

All require paperwork and material is processed each day and shipped to customers.

 

Qualifications:

Minimum of high school education or equivalent

Microsoft Office Applications Experience, Computer/printer experience.

Strong business writing, oral communication and time management skills with adherence to deadlines.

Results driven, demonstrate strong collaboration skills, decision-making ability and ability to positively influence people

Demonstrated ability to work independently and multi-task, attention to detail and personal integrity

Detail oriented with the ability to record and report pertinent data.

Math skills – converting kilograms into pounds

Demonstrated experience and skills for problem-solving, troubleshooting

Demonstrated skills in executing/implementing projects.

SAP experience preferred but not required