Executive Assistant, New York

Our client is seeking an executive assistant for the Hedge Fund Solutions Group, who provides high-level administrative support to a large team of investment professionals across the New York and West Conshohocken offices. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced financial services environment.Key Responsibilities: Administrative&Calendar Management Manage complex and high-volume calendars, including scheduling and prioritizing meetings Coordinate extensive meeting logistics across multiple stakeholders and time zones Review and prioritize incoming emails, taking appropriate action when necessary Provide phone coverage, route calls, and take detailed messagesTravel&Expense Management: Coordinate domestic and international travel arrangements, including flights, hotels, visas, and ground transportation Plan detailed travel logistics, accounting for timing between meetings and locations Submit, track, and manage expense reports through SAP Concur to ensure timely processingMaintain knowledge of firm policies related to travel, expenses, and approvals Meeting&Event Coordination: Organize on-site and off-site meetings, conferences, and events Coordinate client meetings, including room bookings, catering, and day-of logistics Prepare agendas and ensure smooth execution of all scheduled events Operations&Administrative Support: Process vendor payments through internal systems (e.g., Smaart) Obtain approvals for firm-related expenses via MSMER system Maintain and organize documentation, ensuring accuracy and confidentiality Assist with onboarding and offboarding of employees (permanent, temporary, and interns)Facilitate execution of legal documents requiring officer signatures Team&Project Support: Provide backup support for other administrative team members as needed Manage and complete ad hoc projects and special assignments Maintain strict confidentiality of sensitive firm, employee, and client information Qualifications: Bachelors degree required Prior executive-level administrative experience requiredExperience within financial services preferred Strong proficiency in Microsoft Office Suite Excellent written, verbal, and interpersonal communication skills Highly organized with strong attention to detail and ability to multitask Proactive, flexible, and able to take initiative in a fast-paced environmentAbility to quickly learn new systems and processes Strong judgment and professionalism when interacting with internal and external stakeholders