Executive Contracts Admin, New York

Executive Contracts Administrator New York, NY Pay: $42.00 - $45.66 per hour 26-04009 Job Summary The Executive Contracts Administrator provides high-level administrative, financial, and operational support to senior leadership in a fast-paced, deadline-driven environment. This role is responsible for coordinating contract administration activities, supporting procurement and budgeting processes, managing pricing and financial documentation, and ensuring efficient day-to-day operations. The ideal candidate has strong organizational skills, attention to detail, and experience supporting contracts, pricing, procurement, or financial operations while managing multiple priorities and executive-level initiatives.Job Responsibilities Provide executive-level administrative support including calendar management, meeting coordination, and follow-up activities Coordinate contract administration activities including tracking, documentation management, and status reporting Support procurement-related processes, pricing coordination, and financial tracking activitiesAssist with budget planning, tracking, forecasting, and budget modifications in coordination with leadership Prepare reports, spreadsheets, presentations, and executive summaries for leadership review Process invoices, payments, and funding-related documentation Maintain organized records of contracts, procurement documentation, budgets, financial records, and project filesCoordinate meetings, document meeting notes, and track action items to completion Serve as a liaison between internal departments, consultants, vendors, and stakeholders Assist with data analysis, reporting, and financial reconciliation activities Utilize Microsoft Excel to manage data, analyze information, and support reporting needs including formulas and pivot tablesManage multiple priorities and deadlines in a high-volume environment Handle confidential and sensitive information with professionalism and discretion

Job Requirements Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis functions Strong organizational, multitasking, and time management skills Excellent written and verbal communication skills Strong attention to detail and accuracy in financial and administrative tasksAbility to work effectively in a fast-paced, deadline-driven environment Ability to prioritize competing responsibilities and manage multiple assignments simultaneously Ability to maintain confidentiality and handle sensitive information appropriately Willingness to work overtime as needed Knowledge of contracts administration, procurement processes, pricing coordination, or financial operations preferred

Education Master's degree with a minimum of 1 year of relevant administrative, financial, procurement, or operational support experience required OR Bachelor's degree with a minimum of 3 years of relevant experience in administrative support, contracts administration, finance, procurement, or related fields required

Work Experience Experience supporting senior leadership or executive-level staff preferred Experience with contracts coordination, procurement support, pricing administration, budgeting, or financial operations strongly preferred Experience working in high-volume administrative or operational environments preferred

#ZR About Equiliem Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive. Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience. Benefits We offer a comprehensive benefits package to our employees, which includes: Medical Insurance Vision&Dental Insurance Life Insurance Matching 401(k) Commuter Benefits Employee Discounts&Rewards Payroll Payment Options

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