Engineering Administrative Assistant, Canton

divh2Engineering Administrative Assistant/h2pOur client, a Business Manufacturing and Supply company, is looking for an Engineering Administrative Assistant for their Canton, NY location.
/ph3Responsibilities:/h3ulliMaintain project spend by entering and updating all capital and expense portfolio data into database, request project charge numbers and support budget tracking in coordination with Finance.
/liliPrepare, analyze, and distribute monthly project spend, labor, and SAP based reports for capital and expense projects.
/liliTrack and update engineering, departmental, and operational metrics, including one pager metrics, divisional vital few, and routine reporting.
/liliManage experimental parts tracking and assist process engineers with quoting activities.
/liliCoordinate purchasing requests, receipts, documentation, and contractor related materials.
/liliOwn logistics and coordination for recurring engineering and plant meetings (including the daily 10:00 a.m. plant project meeting); prepare agendas, consolidate slide decks, capture meeting notes, distribute action items, and follow up on commitments.
/liliSchedule meetings, conference rooms, vendor and visitor visits, and maintain shared calendars, distribution lists, and recurring meeting series.
/liliOrganize onboarding for new employees, contractors, and interns, including materials, access requests, and system setup coordination.
/liliRoute and track access requests, IT tickets, facilities service tickets, and other service requests for team members.
/liliCoordinate on site trainings, seminars, and external travel or training logistics, including registrations, documentation, and itineraries.
/liliManage shared inboxes, collaboration platforms (e.g., Teams, SharePoint), and shared folders with standardized naming and version control.
/liliMaintain and update SOPs, templates, checklists, and controlled documents in accordance with plant documentation workflows, support audit preparation and documentation readiness.
/liliTrack deadlines for project documentation, presentations, OneFile submissions, and extension requests; send reminders and follow up with owners.
/liliDraft and distribute routine communications, reminders, and coordination emails on behalf of the engineering team.
/liliHandle miscellaneous administrative and coordination tasks that reduce non-technical workload for engineers.
/li/ulh3Requirements:/h3ulliHS Diploma or GED Minimum/liliHighly proficient with Microsoft Office tools such as Word, Excel, PowerPoint, Outlook/liliCollaborate with key stakeholders to complete assigned tasks/liliExperience with scheduling tools, navigating stakeholder and location availability/lili2+ years of previous experience as an Administrative Assistant/liliStrong organizational and prioritization skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously.
/liliExceptional attention to detail in data entry, documentation, scheduling, and reporting.
/liliAbility to anticipate needs, follow up on open items, and independently resolve routine issues.
/liliProfessional written and verbal communication/li/ulh3Why Should You Apply?
/h3ulliHealth Benefits/liliReferral Program/liliExcellent growth and advancement opportunities/li/ulpICONMA is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to any status protected by applicable law.
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