Executive Assistant, Belmont

Our client, a mission-driven healthcare nonprofit, is seeking a highly experienced Executive Assistant to serve as a strategic partner to the CEO.
They are searching for an experienced, highly professional individual who understands the demands and expectations of supporting executive leadership at the highest level.
This individual must exercise sound judgment, operate with complete discretion, and demonstrate the ability to manage competing priorities with professionalism and precision.
**Please note this is a temp-to-perm, onsite role in San Ramon, CA.
Salary upon conversion is $120,000k/year.
**
Key Responsibilities:
Manage complex and ever-changing executive calendars, ensuring strategic prioritization of meetings, travel, and commitments
Coordinate domestic and international travel arrangements, including detailed itineraries, ground transportation, and real-time adjustments
Manage high-volume email correspondence, triage communications, and maintain an organized system for tracking priorities
Draft, edit, and proofread internal and external correspondence, reports, presentations, and formal business documents
Serve as primary gatekeeper for the CEO, managing calls, emails, and requests with professionalism and sound judgment
Maintain and safeguard confidential corporate, legal, and financial files with strict discretion
Track multiple projects simultaneously and provide ongoing status updates to ensure deadlines and deliverables are met
Conduct research, compile data, and summarize findings to support executive decision-making
Coordinate logistics for executive participation in professional organizations, industry events, and external meetings
Facilitate communication between the CEO and internal teams across multiple regions
Support strategic initiatives and task forces by monitoring timelines and ensuring completion of action items
Handle sensitive matters with confidentiality, tact, and diplomacy
Assist with executive logistics and occasional personal-related coordination as needed
Qualifications:
57+ years of experience supporting a CEO
Experience in a large Healthcare organization required
Highly professional, poised, and exceptionally detail-oriented
Strong business writing, grammar, and research skills
Advanced proficiency in Microsoft Office and Outlook
Demonstrated ability to anticipate executive needs and operate independently
High degree of confidentiality and sound judgment
Adaptable, collaborative, and able to thrive in a fast-moving environment
Available to respond to needs during off -hours
Please submit your resume for consideration
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