Administrative Assistant, Virginia

XMSTART is looking to add an experienced and strategic full-time Administrative Assistant to our team, in Chantilly, VA. This position is 100% Onsite.

Requirements

Responsibilities:

Assist in the development and implementation of an integrated, standardized, and centralized workflow process.

Provide advice and recommendations on planning, prioritization, resourcing, and managing resource execution.

Support the development of visualization tools and resources to enhance workflow efficiency.

Coordinate, integrate, and execute BusOps activities, including contract management, budget planning, program control, and program management.

Facilitate analysis to effectively plan and manage resources and operational execution.

Coordinate and manage meetings and related forums by: setting and managing agendas, reviewing and providing recommendations on RMB materials, developing and delivering briefings as required, and documenting meeting minutes and action items and ensuring timely follow-up.

Qualifications:

5-10 years of proven experience in supporting business operations, preferably within a government contracting or defense environment.

Strong organizational skills with the ability to manage multiple tasks simultaneously.

Excellent communication and interpersonal skills, with the ability to interact effectively with senior leadership.

Proficiency in MS Office Suite and experience with workflow/process visualization tools preferred.

Experience in program management, budget planning, or contract management is a plus.

Preferred Qualifications:

NRO experience highly desired

Education:

HS diploma required

Bachelor’s degree (preferred)

Security Clearance Requirements:

Active TS/SCI CI Poly security clearance is required.