Executive Assistant, Livingston

Executive Assistant (Temp-to-Hire)
Pay:
$27-$36 per hour (DOE)
Location:
Livingston, CA
Schedule:
Full-Time, Non-Exempt
Type:
Temp-to-Hire Opportunity
About the Opportunity
Ultimate Staffing is seeking a highly organized, detail-oriented
Executive Assistant
to support the CEO and Executive Leadership Team of a mission-driven healthcare organization located in Livingston, CA.
This temp-to-hire role is perfect for someone who thrives in a fast-paced environment, values community service, and enjoys serving as the right hand to executive leadership.
You will play a critical role in administrative operations, event coordination, communication, and executive support.
Key Responsibilities
Executive Support
Provide comprehensive administrative support to the CEO and Executive Team.
Manage complex calendars and coordinate internal/external meetings.
Arrange travel and maintain travel logs, emails, and documentation.
Screen calls and visitors; redirect or resolve issues appropriately.
Prepare documents for executive review and signature.
Administrative Duties
Create and distribute monthly meeting packets, presentations, letters, memos, and reports.
Proofread and edit documents for accuracy, clarity, and formatting.
Maintain meeting binders, archives, and conference room calendars.
Maintain databases for vendor and employee project tracking.
Process mileage logs, reimbursements, credit card documentation, and other financial paperwork.
Meeting & Event Coordination
Plan and execute corporate events including staff events, retreats, dinners, groundbreakings, and ribbon-cuttings.
Coordinate catering and logistics for meetings and events.
Participate in committees and internal/external meetings as needed.
Board of Directors Support
Act as a liaison between executive leadership and Board Members.
Manage the recurring meetings master calendar and assist with board materials.
Additional Duties
Greet and escort guests on behalf of executive leadership.
Handle occasional personal tasks for executives.
Perform other duties as assigned.
Education & Experience
Education
High school diploma required.
Bachelor's degree in Business Administration or related field preferred.
Equivalent experience accepted.
Experience
2+ years supporting multiple executives preferred.
Healthcare environment experience ideal but not required.
Skills & Competencies
Excellent written & verbal communication skills.
Strong organizational skills and attention to detail.
Ability to work in a fast-paced, sometimes high-pressure environment.
Proficiency in Microsoft Office Suite.
Ability to type 50+ WPM.
Knowledge of office administration, clerical processes, and recordkeeping.
High emotional intelligence and professional demeanor.
Basic understanding of accounting principles.
Bilingual Spanish/English preferred.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.
We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.