Compliance & Accounting Assistant, Urbana

Compliance & Accounting Assistant
We are seeking a detail-oriented person for a part-time title clerk who plays a vital administrative role within the RV dealership, ensuring all RV sales and trade-ins are processed accurately, efficiently, and in compliance with local, state, and federal regulations.
This position requires strong attention to detail, familiarity with title and registration processes.
Key Objectives
Prepare and process vehicle title work for both Idaho and out-of-state customers.
Submit title and registration paperwork to the appropriate DMV or state agencies.
Follow up on outstanding lien perfections to ensure timely completion and compliance.
Reconcile title paperwork with sales and finance documentation for consistency.
Responsibilities
Process customer and vendor checks with a high degree of accuracy.
Assist with basic accounting tasks, including accounts payable and journal entries
Track and maintain records of titles, lien releases, odometer disclosures, and power of attorney forms.
Maintain accurate filing systems and update dealership records as needed.
Perform daily bank deposits through the dealership management system (DMS)
Physically transport and deposit funds at the bank as needed
What You'll Bring
Ability to pass a background and drug test
Demonstrate alignment with the Company's vision, mission, and core values in all interactions
Previous experience in title processing or an automotive dealership setting is preferred
Basic understanding of accounting principles
Valid driver's license required for bank runs
Strong organizational and communication skills
High attention to detail and accuracy
Ability to work independently and as part of a team
Proficiency with computers and Microsoft Office; experience with Lightspeed Evo or DealerTrack is a plus
Expected Results
100% of title work is submitted accurately and within state-mandated timeframes.
Lien perfections are tracked and completed with minimal delays.
Accounting transactions (checks, journal entries, deposits) are processed error-free.
Bank deposits are completed daily, with secure and timely handling of funds.
Customer and DMV inquiries are addressed promptly and professionally.
Paperwork discrepancies are minimized through detailed reconciliation and communication.
Title and accounting records are audit-ready and compliant with all regulatory requirements.
Resources
Dealership Management System (DMS) e.g., Lightspeed Evo, DealerTrack
Secure access to accounting and banking platforms
Office equipment and supplies (printer, scanner, phone, filing system)
On-the-job training and dealership process guides
Support from Office Manager, Sales Managers, and Finance Team
Access to DMV and titling resources and portals for multiple states
Who We Are
Bish's RV is one of the largest family-owned RV dealers in the country.
We are dedicated to providing quality products and services that exceed the expectations of our customers and creating an atmosphere where our customers can enjoy a positive experience as friends of our family business.
Our company is currently experiencing record growth with more expansion on the way.
The opportunities to grow within our organization are outstanding and our dedication to each employee's success is unparalleled.
We are looking for top performers who set high expectations for themselves and are willing to put in the time and effort to achieve them.
We are a goal-driven company with a high-performance culture and believe in setting ourselves apart by being "Different with a Purpose."
Our culture is built upon the foundation of our core values: We are Genuine, Fun, and Driven by Results.
Perks
Comprehensive benefits package including medical, vision, dental, and other supplemental coverages
401K matching
Employee discounts
Company-paid life insurance
Gym membership reimbursement
Opportunities for advancement
Annual Incentive Trip for Top Performers
RV Borrowing Program
Access to a partner insurance agency for personalized quotes and coverage guidance on home, auto, RV, and specialty insurance products
Incredible Team Culture
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Bish's RV honors our military service members, veterans, and their family members by being a military friendly workplace.
Many of the positions within our organization are transferable from previous military occupations.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.