Administrative Specialist (IL Works Grant), Danville

Administrative Specialist (IL Works Grant)

Position Information Posting Number - 2012499P Position Title - Administrative Specialist (IL Works Grant) Position Number - 2012115PD Job Type - Regular Accountability Objective - The Administrative Specialist is responsible for providing a variety of administrative support to the Illinois Works Pre-Apprenticeship grant.Required Qualifications -

High School diploma or GED Certificate

Proven experience as an Administrative Specialist or in a similar role.

Proficient in using office software such as Microsoft Office Suite.

Excellent organizational and time management skills.

Strong attention to detail and accuracy.

Effective communication and interpersonal skills.

Ability to prioritize tasks and work independently in a fast-paced environment.

Discretion and confidentiality when handling sensitive information.

Strong problem-solving skills and ability to adapt to changing priorities.

Ability to think proactively about undertakings and take initiative. Desired Qualifications -

1-3 years experience as an Office Assistant

Completion of one year Office Systems Certificate

Familiarization with budgets and budget controls Weeks - 52 Hours per Week - 40 Full-Time/ Part-Time - Full Time Minimum Compensation - $38,500 Open Date - 05/15/2026 First Consideration By - 05/29/2026 Closing Date Open Until Filled - Yes Special Instructions Summary Danville Area Community College - Please follow the links to access the following: Campus Map

Benefit Information

Part-Time Positions

Only eligible for Paid Leave according to the PLAWAcT. Essential Job Function Essential Job Function - Prepare and maintain progress reports for the Illinois Works system. Essential Job Function - Enter pertinent data into the Illinois Works online data repository. Essential Job Function - Calculate student retention and completion for the program.Essential Job Function - Attend trainings and program meetings. Share information with relevant constituents. Essential Job Function - Assist students by connecting them with campus and off campus resources (daycare, transportation, math and reading tutoring, counseling) and any other hurdles they may encounter.Essential Job Function - Act as a point of contact for internal and external stakeholders, providing excellent customer service and addressing inquiries or requests. Essential Job Function - Collaborate with team members to ensure efficient workflow and effective communication within the office. Essential Job Function - Assist in organizing and coordinating office events or special projects.Essential Job Function - Track attendance/post-assessments on a daily basis and calculate stipends to be paid on a bi-weekly basis. Essential Job Function - When available, assist students with tutoring if campus resources are not available. Essential Job Function - Act as lab monitor when necessary.Essential Job Function - Responsible for NCCER module trainings and administration of post-assessment tests. Documents Needed to Apply

Required Documents Optional Documents Resume Cover Letter Transcripts