Accounts Payable Analyst - Charlotte, Nc Office

Accounts Payable Analyst
Charlotte, NC Office
Work On-Site | Full-Time
The Accounts Payable Analyst ensures accurate invoice processing, maintains integrity of payables through reconciliation of discrepancies and exception resolution, and supports timely, controlled payments.
Support U.S. operations and collaborate closed with operations staff.
Duties & Responsibilities
Invoice Intake & Validation Controls
All invoices received through controlled channels only, EdenRed / designated mailbox
Invoice is properly addressed to correct legal entity
Invoice number, date, and amount are clearly stated
Duplicate check performed (system + manual review if needed)
Supporting documents attached (merged PDF: invoice + relevant docs), where applicable
Invoice complies with vendor naming convention and format
Matching & Authorization Controls
PO invoices: 3-way match completed (Invoice vs PO vs GRN)
Non-PO invoices: Proper OA approval obtained prior to posting
Pricing, quantity, and terms match approved documents
Any discrepancies are:
Investigated
Documented
Approved before posting
Correct approval hierarchy followed
GL Coding & Posting Controls
Correct GL account (9 segments) and entity assigned
Coding complies with chart of accounts and accounting policy
Tax treatment (GST/VAT) correctly applied
Invoice posted in correct accounting period (cutoff control)
System validation checks passed (no interface / posting errors)
Reconciliation & Exception Management Controls
Monthly vendor statement reconciliation completed
All reconciling items:
Identified
Investigated
Resolved or tracked
AP aging reviewed and unusual balances explained
Exception queues (e.g., mismatch, blocked invoices):
Monitored daily
Cleared within SLA
Duplicate payments prevented / flagged
Payment Controls
Only approved and posted invoices included in payment run
Payment run reviewed and validated prior to release
Segregation of duties enforced:
Invoice processing ?
Payment approval ?
Payment release
Bank details changes:
Independently verified
Properly approved
Payment cutoff and schedule adhered to
Compliance & Audit Trail Controls
Complete audit trail maintained (invoice + support + approval)
Documentation stored in system and retrievable for audit
No manual overrides without documented justification and approval
Compliance with:
Internal policies
External regulations (tax, statutory)
Period-End & Cutoff Controls
All invoices received before period-end are recorded timely
Accruals recorded for:
Goods/services received but not invoiced
Late invoices tracked and posted in correct period
AP subledger reconciled to GL balance
System & Interface Controls (EdenRed ? Oracle)
All invoices successfully interfaced from EdenRed to Oracle
Interface errors:
Logged
Investigated
Resolved timely
Supplier site and master data validated (e.g., correct site default)
No manual postings bypassing system controls without approval
Job Competencies
Technical knowledge, Analytical Thinking, Communication Skill, Attention to Detail - Communication Skills, Collaboration & Teamwork, Time Management, Technology proficiency - Integrity and Confidentiality, Initiative
Education/Training
Bachelor's degree in accounting/finance/business administration is preferred.
Training on financial software systems such as Oracle, EdenRed, and other Invoice-to-Pay platforms
Experience
Required:
3-5 years of hands-on experience in Accounts Payable, Accounting, or Finance-related roles
Experience processing high-volume invoices (both PO and Non-PO)
Experience with invoice approval workflows, payment cycles, and GL coding
Working knowledge of ERP systems such as Oracle, EdenRed, or similar Invoice-to-Pay platforms
Preferred:
Strong accounting knowledge
Experience supporting month-end close and account reconciliations
Exposure to vendor management, including issue resolution and communication
Previous work in a shared services, corporate finance, or multinational environment
Experience using Excel for reconciliations and reporting (e.g., VLOOKUP, pivot tables)