Administrative Assistant - Production, Norfolk

Administrative Assistant

The Production department is PETA Foundation's creative hub for all print materials, from vegan starter kits and educational leaflets to eye-catching billboards, costumes, and props for our iconic street-theater demonstrations. Our team of project managers, coordinators, assistants, and in-house designers collaborates closely with one another and with external agencies and creatives to bring powerful, mission-driven visuals to life. Together, we produce a wide range of compelling assets that support outreach, advocacy, and campaign initiatives across multiple platforms.Position Objective: As an Administrative Assistant in the Production Department, you will be responsible for the day-to-day administrative needs of the department and will help facilitate the work of all team members. Primary Responsibilities and Duties:• Perform clerical duties for the Production team• Prepare check and credit card expense reports, ensuring prompt payment of all invoices • Run departmental errands • Maintain department print archives, arrange per Production SOP • Perform general correspondence, act as a liaison between the department, literature and the mailroom •Assist with the organization of the department's Asana, Starchive, Sharepoint, and Dropbox sites• Assist with the coordination of small print projects • Assist Production Coordinators with project-specific research • Assist with printing, assembling, and maintenance of demonstration materials, costumes, and props • Perform quality control and check-in procedures for new print pieces• Perform any other duties assigned by the supervisor Requirements: • High school diploma or GED • One year of office experience • Demonstrated proficiency with the Microsoft Office software suite • Demonstrated effective research skills • Demonstrated organizational skills, reliability, and accuracy• Demonstrated excellent written and verbal communication skills • Proven ability to work independently and manage multiple tasks simultaneously • Proven ability to work well under pressure and meet deadlines • Ability to lift and carry up to 50 lbs. on a regular basis • Must be at least 21 years of age and have a valid U.S. driver's license, a minimum of three years of driving experience, and a satisfactory driving record• Commitment to the objectives of the organization Application Deadline: Applications for this position will be accepted until June 10, 2026. We may fill this job opening before the deadline if we find a qualified candidate.