Accounts Payable Specialist, Norfolk

Accounts Payable Specialist
Job Category: Clerical Office/Admin Requisition Number: ACCOU******
Posted: May 15, ****
Full-Time On-site McHenry, MD, USA +7 more locations
Description
Essential Responsibilities:
Manage high-volume AP functions, including ACH, wire, and check payments for multiple companies across various states
Handle complex vendor disputes and reconciliations, ensuring timely resolution to avoid penalties and service interruptions.
Ensure compliance with internal controls, tax regulations in multiple states, and **** processing
Analyze expense reports and invoices to ensure proper general ledger coding
Analyze budget reporting to ensure expenses are in line with forecasted figures
Audit and maintain credit card expenses and cardholder compliance
Process tax payables and returns along with annual registrations across multiple states in accordance with government deadlines
Ensure operating and escrow payables are processed accurately and timely
Filing invoices as needed to ensure clear documentation
Ensuring proper remittance to all paid parties
Process all month end and year end reporting required by
Identify opportunities to streamline AP processes and improve
Adheres to applicable federal laws, rules, and regulations including those related to Anti-Money Laundering (AML) and the Bank Secrecy Act (BSA)
Other duties as assigned
Minimum Required Skills & Competencies:
Associates degree, or higher, in business, accounting, or finance
Proficiency in Microsoft suite as well as accounting software such as QuickBooks or Oracle
Basic knowledge of GAAP
Strong communication and teamwork skills
High level of organization with ability to multitask
Desired Skills & Competencies:
Notary license
General knowledge of escrow accounting
Experience in real estate, property management, or other multi-location industries
Advanced Excel skills (pivot tables, VLOOKUPs, data analysis).
Experience implementing or optimizing AP automation tools
Physical Requirements:
Express or exchange ideas by means of the spoken word via email and verbally.
Exert up to 10 pounds of force occasionally, use your arms and legs, and sit most of the time.
Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation.
Not substantially exposed to adverse environmental conditions.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential responsibilities.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.