Administrative Associate - Institutional Advancement & Uw …, Laramie

Administrative Associate - Institutional Advancement & UW Foundation
Provide, under very limited supervision, project leadership and assist with directing the operational, financial, personnel and planning functions of a large/complex designated department requiring the use of considerable independent judgment, originality, and application of management and human relations skills.
Autonomously oversee and/or coordinate complex administrative tasks that substantially impact operations within and outside the department.
Essential Duties and Responsibilities:
Manage and assist in managing financial documentation, deadlines, accounts payable, submitting invoices, tracking invoices, reconciliation; assist foundation accountants and gift processors in their roles.
Compile data and reports for annual audit process - work with regulatory bodies to ensure compliance at the direction of the controller.
Organize auditor visits and that of other regulatory or business meetings such as internal auditors, campus accounting, financial aid, etc.
Report and data analysis in financial services, human resources, and other areas not assigned to specific departments in the foundation.
Monitor and maintain balances in these areas in foundation software.
Work closely with employment coordinator on HR duties/functions; audit and maintain confidential employee files.
Manage employee training on evaluation processes and the use of HCM and how to look up important information as supervisors or employees and advise on required training.
Create and manage job fairs to promote the foundation and university employment.
Provide project leadership; independently assist with directing the operational, financial, personnel and planning functions of a large/complex department; serve as mediator with other University departments, external individuals and groups.
Maintain, manage, and assist with essential financial and human resources issues, and act as the first point of contact for other units within the foundation.
Arrange or conduct conferences and meetings including design and implementation of agenda, selecting speakers/facilitators, catering, publicity and marketing; conduct related follow-up assessments.
Oversee management of department files and records; maintain and compile confidential data related to - daily expenditures/invoices, contracts and negotiations, reporting, and budgets.
Supplemental Functions:
Serve on University or external committees representing supervisor or program, as directed.
Maintain confidentiality.
Competencies:
Attention to Detail
Consistency
Independence
Judgment
Service Orientation
Work Prioritization & Management
Minimum Qualifications:
Education: Bachelor's degree or equivalent combination of education and experience
Experience: 2 years progressively responsible work-related experience
Required licensure, certification, registration or other requirements:
Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP.
Desired Qualifications:
3 - 4 years progressively responsible work-related experience
Ability to draft, edit, and proofread a range of written materials
Ability communicate effectively and professionally with colleagues, donors, and campus partners.
Capacity to make sound decisions, take initiative with minimal supervision, and assess situations in alignment with organizational goals and policies.
Exceptional accuracy in recordkeeping and administrative tasks.
Demonstrate proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, and Forms)
Experience in basic accounting practices and accurate data entry.
Electronic filing system experience
Ability to work effectively as a team member of a highly functioning team without conflict
High level of accuracy and attention to detail
Required Application Materials:
Complete the online application.
The department additionally requests candidates upload the following document(s) for a complete application:
Cover letter
Resume or C.V.
Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).
This position will remain open until filled.
Complete applications received by 05/25/2026 will receive full consideration.
Work Location:
On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus.
Work Authorization Requirements:
The successful candidate must be eligible to work in the United States, as sponsorship for any work authorization or work visas is not available for this position.
Hiring Statement/EEO:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ******.
About Laramie:
The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West.
The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties.
We invite you to learn more about Laramie by visiting the About Laramie website.
Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area.
Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually.
For more information about the region, please visit /