Office Manager/Community Liaison, Aurora

Job Description

Job Description

Benefits: 401(k) Competitive salary Flexible schedule Training&development

Benefits/Perks Flexible Scheduling Competitive Compensation Careers Advancement Job Summary We are seeking an

Office Manager/Community Liaison

to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently; bridge between our organization and the local community (Hospital, Doctors office; Rehab facilities; Long term care facility; Assisted Living Facilities, etc.). Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment; marketing, building relations with partners in the community. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities Maintain calendar of appointments and meetings Design the office layout with efficiency and organization in mind Collaborate with human resources to create, update, and maintain office procedures Maintain office equipment in good working order with the assistance of the IT departmentPay and record invoices Negotiate contracts and pricing with vendors and service providers Accurately maintain general office budget Relationship Management: Build and maintain strong partnerships with the community (hospital, Doctors office; Rehab facilities; Long term care facility; Assisted Living Facilities, etc.)Public Communication: Act as the "public face" by presenting the agency at meetings, and answering inquiries. Needs Assessment: Gather community feedback and concerns to inform the organization's decision-making and project planning. Conflict Resolution: Mediate disputes and resolve grievances between the community and the agency.Resource Referral: Connect community members with relevant services, resources, or programs. Event Coordination: Organize and facilitate town halls, workshops, and outreach events. Qualifications High school diploma/GED required, some college preferred Previous experience as an Office Manager or similar position preferredUnderstanding of office equipment, systems, and procedures Skilled in Microsoft Office, Excel, and Outlook Excellent time management skills and ability to prioritize multiple tasks Strong problem-solving skills and attention to detail Excellent verbal and written communication skills