Executive Assistant (Austin)

Executive Assistant

The HT Group is partnering with a reputable law firm to hire a highly organized and professional Executive Assistant to support senior leadership and a fast-paced legislative/legal affairs team. This role requires someone who can operate independently, manage competing priorities, and handle both executive-level business support and occasional personal assistant responsibilities with discretion and professionalism. This is a high-visibility position in a dynamic environment that requires strong communication skills, sound judgment, and the ability to thrive under pressure.Downtown Austin TX (Onsite) | Comp DOE | Direct Hire Responsibilities: Provide executive support to firm Partner as well as senior leadership and legal/policy teams Manage complex calendars, scheduling, travel arrangements, meetings, and time-sensitive priorities Serve as a gatekeeper for communications, helping prioritize requests and manage workflow efficientlyCoordinate events, stakeholder meetings, receptions, and other high-level functions Prepare presentations, reports, briefing materials, agendas, and professional correspondence Support compliance and reporting activities, including tracking meetings, expenses, and related documentation Handle expense reports, billing support, document preparation, and general administrative tasksAssist with logistics, reservations, and special projects as needed Maintain confidentiality and professionalism in politically sensitive or high-profile environments Qualifications Prior experience supporting executives, attorneys, or senior leadership in a fast-paced environment Legal or professional services industry experience preferredStrong organizational, multitasking, and time management skills Excellent written and verbal communication abilities High level of professionalism, discretion, and attention to detail Ability to work independently with minimal supervision Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and ExcelExperience coordinating travel, meetings, and event logistics Comfortable handling shifting priorities and occasional after-hours support when needed Additional Information Full-time, onsite position Professional office environment Monday–Friday schedule with flexibility for extended hours during busy periods