WHK Document Control Specialist INTERN, Florida

Description: SUMMARY

The WHK Document Control Specialist Intern performs Document Control functions in accordance with existing Quality system Policies and Procedures. The position's goal is to retrieve and solicit missing documentation from suppliers as needed for components compliance and to maintain and adhere to ISO 13485. Overall responsibility is to support the Purchasing and Quality departments with daily operations as it relates to the receipt of materials and making sure documentation is retrieved in a timely manner, following up with external business partners to make sure dates are met, and problem solving. A diplomatic disposition is required while also being able to push externally to make sure certain requirements are met. This position requires exceptional communications skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES?include the following. Other duties may be assigned.

Copying, scanning, and storing documents including but not limited to specifications, COA's COC's, certifications, etc.

Checking documents for accuracy and editing files.

Maintain confidentiality around sensitive information and terms of agreement.

Checking and editing documents for accuracy and compliance.

Use and manage the document control system effectively.

Ensuring that all documentation is properly identified, in the correct folder, and in compliance with standards and procedures.

Implement and maintain a system for achieving old documents within the document control system.

Teamwork is essential for TSE's continued success, so Teamwork is an essential function of every employee's job. Teamwork drives positive results every day. Teamwork promotes positive customer relations and results in exceeding the expectations of our customers. Teamwork benefits every employee since it grows our business and increases our sales. With Teamwork, we all succeed. Without it, we all suffer. Teamwork with co-workers in the same department is just the beginning. Teamwork with every other employee, department and division is the Teamwork that is required to succeed. WE ARE TSE.

Requirements:Requirements

?SAFETY TRAINING?To perform this job successfully, an individual must complete and maintain Safety Training according to the Safety Training Matrix.

QUALIFICATIONS?To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Capacity to operate autonomously and handle numerous assignments correctly. Proficient in Microsoft Office platforms and document management software. Ability to prioritize tasks and work effectively in a fast-paced environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Must have letter-writing skills for correspondence with distributors/ customers and/or internal communication. Strong communication and interpersonal skills.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Excellent attention to detail and commitment to producing high-quality work.

PHYSICAL DEMANDS?

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT?

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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