Accounts Payable & Receivable Supervisor Department Of …, Colorado Springs

AP/AR Supervisor
The El Paso County Department of Human Services is seeking a detail-oriented and collaborative AP/AR Supervisor to lead critical financial operations that support programs serving children, families, and vulnerable populations throughout the community.
This role oversees daily accounts payable and receivable functions across multiple DHS programs, ensuring timely payments, accurate financial reporting, compliance with government regulations, and strong internal controls.
The department is looking for someone with experience in public-sector or human services finance, advanced Excel skills, strong multitasking abilities, and the ability to independently research and resolve financial issues.
Success in this position requires an approachable leadership style, excellent communication skills, and the ability to mentor staff while collaborating effectively with internal departments, vendors, and external partners.
The person in this role should be comfortable balancing multiple priorities in a fast-paced environment and adaptable enough to move between programs and emerging challenges throughout the day.
This opportunity offers the chance to make a meaningful impact through accurate, accountable, and service-focused fiscal leadership.
Hiring Range: $86,****** - $91,****** annually
This position has an anticipated work schedule of eight hours a day between Monday through Friday, from 6:30 AM to 7:00 PM, with some flexibility required.
Hybrid schedule may be available upon successful completion of the initial evaluation period; subject to change.
Due to the sensitive nature of this role, additional background checks may be required, including a Government Program Fraud and Child Welfare Abuse & Neglect database (TRAILS) check.
This position is responsible for supervising the Accounts Payable and Accounts Receivable sections which may include State and Federal accounting systems.
Oversees and performs accounting functions to ensure compliance with regulations, policies, and procedures.
Oversees the maintenance of all records and functions related to area of assignment.
Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM).
This position requires regular in-person presence as an essential job function.
Essential Duties/Responsibilities
Provides supervision, guidance, training, and mentorship to assigned Accounts Receivable and Accounts Payable staff.
Identifies staff development needs and provides training as needed.
Conducts performance evaluations and motivates employees to achieve peak productivity and performance; participates in the hiring and disciplinary process.
Oversees and manages daily cash receipt listings and monthly audits of State and County accounts receivable reports; reviews and approves general ledger accounts receivable transactions in State and County financial systems to ensure accuracy and reconciliation of coding.
Responsible for recommending and implementing processes and procedures to leadership to improve effectiveness of accounts receivable and accounts payable functions.
Coordinates and ensures timely cooperation and response with various Local, State, and Federal auditors.
Coordinates audit site visits, retrieval of files and records, and written status reports.
Maintains County and State program knowledge by participating in relevant trainings, workshops, and meetings.
Advises and trains County staff as necessary to ensure compliance with accounting policies and procedures.
Works with other supervisors within Financial Services to ensure complete cross-training of supervisory responsibilities.
Ensures all documents requiring signature approval are followed up on and approved.
Interprets State and County policies, rules, regulations, and procedures for proper coding of expenditures to ensure accuracy for audits and maximum reimbursement from funding sources.
Provides final reviews of **** tax code information for vendor accounting records.
Ensures payment eligibility based on IRS regulations and guidelines.
Coordinates finance-related Colorado Open Record Act (CORA) requests, as needed.
Performs other duties as assigned.
Qualifications
Knowledge, Skills & Abilities
Knowledge of governmental accounting processes and procedures, including governmental standards, use of Federal funds, and familiarity with current Generally Accepted Accounting Principles (GAAP).
Knowledge of IRS guidelines and regulations.
Working knowledge of computerized accounting systems and practices.
Working knowledge of Microsoft Office programs, including Word, Excel, and Outlook.
Strong analytical skills to interpret and evaluate various methodologies and associated data.
Must possess strong attention to detail and initiative, with the ability to determine appropriate workflow and to complete all tasks within deadlines.
Ability to lead, manage, and train others; ability to objectively review, evaluate, and document the performance of employees.
Ability to work, meet goals and deadlines, and lead the team with minimal supervision; ability to deal effectively with pressure and ambiguity.
Ability to maintain confidentiality.
Ability to handle difficult situations in a respectful and professional manner.
Ability to communicate effectively both verbally and in writing; ability to work effectively with employees, management, other County staff, and the public.
Ability to provide excellent customer service.
Ability to operate standard office equipment such as computers, printers, copiers, calculators, and telephone.
Maintain regular and punctual attendance.
Required Education & Experience
High school diploma or equivalent education.
Five years of related accounts payable or accounts receivable experience.
Associate's degree in a related field may substitute for one year of the required experience.
Bachelor's degree in a related field may substitute for two years of the required experience.
Experience working with financial accounting software.
Supervisory or demonstrated leadership experience.
Preferred Education & Experience
Bachelor's degree or higher in a related field, including business, accounting, or a related field.
Accounts payable or accounts receivable experience in a government setting.
Accounting experience in a government setting.
Program management experience.
Intermediate Microsoft Excel experience.
Two years of supervisory or demonstrated leadership experience.
Pre-Employment Requirements
Must pass conditional post offer background investigation and drug screen.
Work Conditions
Duties are performed primarily in an office and remote work environment dependent upon Department discretion and business needs.
The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses/certifications, and environmental conditions will vary depending on the needs of the department/office and the particular assignment.
Changes to this document may only be made by a member of the Human Resources Department.
El Paso County is an E-Verify and Equal Opportunity Employer.
El Paso County adheres to Federal drug screening guidelines and requires a pre-employment drug screen.