Secretary (OA), Loma Linda

Job Title

Secretary (OA) Duties

Help Duties include, but are not limited to: Acts as the lead office manager for the Director's Office and ensures that the practices and procedures used by administrative staff in subordinate offices are consistent with those of the Director's Office. Provides specialized training for all subordinate level administrative staff.Monitors the quality and timeliness of administrative production by reviewing all correspondence submitted to the Office. Acts as the HCS primary resource person to all administrative staff when questions arise concerning VA/VHA or HCS policies and procedures relative to administrative production.Manages day-to-day activities of the Office. Has exclusive control over the Director's schedule and calendar using own initiative and judgement in determining priorities for appointments and activities. Screens all call and visitors, answering most questions and completing most business involving established policy.Utilizes office automation equipment and processes. Serves as alternate purchase cardholder. Oversees the Financial Management Service unannounced audit system by appointing designated staff to conduct such quarterly audits. Serves as alternate timekeeper for the Office. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.Work Schedule: Monday - Friday, 0730-1600 Position Description/PD#: Secretary (OA) PD02822O Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized.