Legal Executive Assistant, Columbus

Job Title: Legal Executive Assistant I

Schedule:

Monday - Friday, 8:30 AM - 5:00 PM (Onsite)

Location:

Columbus, Ohio area (Onsite)

Assignment Type:

Contract (13 weeks) with potential for extension or conversion

Position Overview

A leading healthcare organization is seeking a professional and highly organized Legal Executive Assistant I to support its Legal Department. This individual will serve as a key point of contact when interacting with attorneys, leadership, internal stakeholders, clients, and vendors.

As an integral member of the Legal team, this individual will support multiple attorneys with calendaring, communication management, meeting coordination, and general administrative operations. This role requires a high level of professionalism, discretion, and confidentiality while contributing to the department's strategic goals.

Minimum Education&Experience Requirements

High School Diploma or GED required 3-5 years of progressive office or related administrative experience required Experience in an Executive Assistant, Administrative Assistant, or similar role preferred Experience supporting multiple executives and/or attorneys preferred Legal administrative experience is a plus but not requiredStrong organizational, multitasking, communication, and problem-solving skills Ability to prioritize effectively in a fast-paced environment Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) High level of professionalism, attention to detail, discretion, and confidentiality

Key Responsibilities

Calendaring&Executive Support

Manage complex calendars for up to five attorneys Coordinate appointments, meetings, and high-priority scheduling needs Anticipate team needs and proactively manage competing priorities Communication Management

Review, organize, and prioritize communications Answer and route calls for the Legal Department Prepare, edit, proofread, and format correspondence, reports, and presentations Professionally greet and assist stakeholders, guests, and vendors Meeting&Event Coordination

Coordinate meeting logistics, invitations, agendas, and materials Arrange conference rooms, A/V support, and catering Gather and distribute materials Take and distribute meeting minutes as needed Administrative&Office Support

Provide administrative support to attorneys and legal staff Assist with mail distribution, office organization, and supply management Support maintenance of office equipment and shared resources Perform general administrative duties as assigned Fiscal&Technology Support

Assist with purchase orders, expense reports, reimbursements, and travel documentation Utilize Microsoft Office and internal systems (including HR and matter management platforms) Adapt to evolving technology and enterprise tools Document&Records Management

Maintain organized and secure paper and electronic files Handle sensitive and confidential information in compliance with company policies Retrieve and manage records efficiently Support records retention and long-term storage processes Service&Project Support

Deliver responsive, professional customer service Support departmental initiatives and ad hoc projects Collaborate effectively across teams while exercising sound judgment Balance independent work with team-based support across multiple stakeholders

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

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