Non-Clinical - Legal - Legal Assistant, Columbus

**POSITION OVERVIEW** OhioHealth is seeking a professional and highly organized Legal Executive Assistant I to support the Legal Department. This individual will professionally represent OhioHealth when interacting with attorneys, leadership, internal customers, clients, guests, and vendors. As an integral part of the Legal Department, this individual will support a team of attorneys with calendaring, communication management, meeting coordination, administrative support, and departmental operations. This role requires a high level of professionalism, confidentiality, and discretion while helping leadership support the strategic goals of the organization. **LOCATION** David P. Blom Administrative Campus 3430 OhioHealth Parkway, 5th Floor Columbus, Ohio 43202 **SCHEDULE** Monday - Friday 8:30 AM - 5:00 PM Onsite position **ASSIGNMENT DETAILS** Initial 13-week assignment with potential for extension Potential opportunity for temp-to-perm conversion based on performance and business need Anticipated permanent salary range if converted: $25.13 - $31.37/hour equivalent **SUBMITTAL REQUIRMENETS** Resume must include explanations for any employment gaps greater than 90 days within the past 7 years Please confirm the candidate is open to potential permanent conversion within the posted FTE salary range. Final compensation, if converted, will be determined directly between the candidate and OhioHealth If the candidate has a minimum FTE salary requirement within the posted range but is not fully open to the entire range, please note their minimum acceptable salary at time of submittal for manager review prior to offer consideration **MINIMUM EDUCATION/EXPERIENCE REQUIREMENTS** High School Diploma or GED required 3-5 years of progressive office experience or demonstrated related administrative experience required Prior experience as an Executive Assistant, Administrative Assistant, or similar corporate support role preferred Experience supporting multiple executives and/or attorneys preferred Legal administrative experience preferred, but not required Strong organizational, multitasking, communication, and problem-solving skills Ability to prioritize work in a fast-paced professional environment Proficiency in Microsoft Office Suite, including Outlook, Excel, and PowerPoint Professional demeanor with strong attention to detail, discretion, and confidentiality **KEY RESPONSIBILITIES** *CALENDARING&EXECUTIVE SUPPORT* Manage complex calendars and scheduling for up to five attorneys Coordinate appointments, meetings, and time-sensitive scheduling priorities Anticipate attorney and department needs while balancing multiple priorities *COMMUNICATION MANAGEMENT* Review, organize, and prioritize communications in a timely manner Answer and direct calls for the Legal Department main line Prepare, edit, proofread, and format correspondence, presentations, reports, and other documents using Microsoft Office programs Professionally greet and assist internal and external customers, guests, and vendors *MEETING&EVENT COORDINATION* Coordinate meeting logistics, invitations, agendas, and materials Arrange conference rooms, audio/visual support, and catering as needed Gather and distribute meeting materials Take and distribute meeting minutes when requested *ADMINISTRATIVE&OFFICE SUPPORT* Provide administrative support to attorneys and additional legal support staff as needed Assist with department operations, mail distribution, office organization, and supply management Support maintenance and coordination of office equipment and shared resources Assist with general office coordination and additional administrative duties as assigned *FISCAL&TECHNOLOGY SUPPORT* Assist with purchase orders, expense reports, mileage reimbursements, travel-related documentation, and other administrative financial processes as needed Utilize Microsoft Office applications and learn OhioHealth's Matter Management Platform Adapt to and support evolving technology and enterprise systems, including Workday and other OhioHealth platforms *DOCUMENT&RECORDS MANAGEMENT* Maintain paper and electronic files with a high level of confidentiality and organization Securely manage sensitive and confidential information in accordance with OhioHealth policies Organize and retrieve records and departmental information efficiently Follow OhioHealth records retention policies and support long-term document storage as appropriate *SERVICE&PROJECT SUPPORT* Deliver responsive and professional customer service to attorneys, leadership, staff, and visitors Support departmental projects and assist with additional responsibilities as assigned Collaborate effectively within a team-oriented environment while exercising sound judgment and discretion Balance autonomy with teamwork while supporting multiple leaders and priorities