Executive Assistant II to the County Administrator - Exempt, Martinez

Executive Assistant To The County Administrator

This recruitment is open to all qualified external and internal candidates, including Contra Costa County incumbents who are interested in a transfer to a new assignment. The County Administrator's Office is actively seeking an experienced Executive Assistant to join their professional team. In this role, you will have the opportunity to support and enhance the organization's effectiveness in serving the residents of Contra Costa County. We are looking for someone who:Pays attention to detail Has strong communication skills Thinks analytically Is a self-starter Is honest and ethical Is flexible Understands County or City government What you will typically be responsible for: Handling the schedule of the County Administrator, Chief Assistant County Administrator, and County Finance DirectorPreparing documentation for the County Administrator's meetings, understanding and gathering what is needed, and organizing it in a meaningful way Office management for the County Administrator's General Administration&Budget Division, including financial transactions and procurement Managing the departmental safety program, including assigning and tracking compliance with required training for staff Administering contracts related to special projects undertaken by the County Administrator's Office from time to timeResponding to citizens' questions and inquiries, including Public Records Act requests A few reasons you might love this job: You will have the opportunity to gain a breadth of understanding of all County functions You will work with a group of experienced professional staff and the public You will make a positive impact on your community through the work you doYou will have every opportunity to be creative in improving the current process A few challenges you might face in this job: You will be responsible for a high volume of work in a fast-paced environment The job can be very demanding, and you will need to understand how to manage competing prioritiesBeing on the front line at times for complaints from unhappy community members Competencies Required: Critical Thinking Action&Results Focused Reading Comprehension Legal&Regulatory Navigation Adaptability Attention to Detail Displaying Ownership and Accountability Handling Stress Writing Professional Impact Teamwork Valuing Diversity Political&Organizational Savvy Managing Organizational Complexity Interpersonal Savvy About the County Administrator's Office The County Administrator's Office serves as the principal advisor to the Board of Supervisors and coordinates the work of County departments, special districts, and other agencies under the direct jurisdiction of the Board. The primary duties of the County Administrator and staff include preparation and monitoring of the County budget, review and oversight of the County's organizational structure, and analysis of policy and legislative proposals from federal, state, and other local government partners, including any impacts to the County.The County Administrator's Office is composed of five specific divisions: General Administration Law and Justice Information Systems (LJIS) Labor Relations Office of Communications&Media (OCM) Clerk of the Board The County Administrator's Office mission is to: Work with the Board of Supervisors, Department Heads, and other federal, state, and local government agencies to provide the highest level of services to the residents of Contra Costa County Increase intergovernmental cooperation and public access to governmentAssist Department Heads in implementing Board of Supervisors' policy, direction, and vision into coordinated operating plans Preserve the fiscal integrity of the County Our agency is devoted to serving the citizens of Contra Costa County. Come join us in making a difference!