Executive Assistant : Administration, Newport Beach

Executive Assistant
Primary Duties And Responsibilities
The Executive Assistant provides a broad range of executive support for Hoag Executives and Medical Directors.
Establishes a trusting relationship with Executive Leaders and manages the operational and administrative aspects of day-to-day operations, allowing the Executives to focus on high-level leadership and strategy functions.
Independently executes varied complex administration and project coordination duties, frequently of a highly confidential nature.
Coordinates the flow of information, maintain outlook calendars, financial reconciliations, and sensitive personnel matters.
Acts as a conduit for information, screening and directing information to the appropriate personnel, and serves as the gatekeeper for the executive's office.
Provides project support as requested.
Compiles and manages data, prepares reports, prepares agendas and minutes as requested, and organizes projects.
Schedules meetings and notifies participants of changes as needed.
This role may have direct and frequent contact with Board members, patients, physicians, and community members.
Projects an image of professionalism in communication, appearance, and conduct.
Performs other duties as assigned and provides support to other senior leadership members as requested.
Supports Hoag's mission and vision.
Collaborates across the organization as appropriate.
Foundation:
May require participation in meetings and donor events outside of normal business hours including occasional evenings and/or weekends
HOI:
Provides contract management support, including preparing documents, tracking renewals and expirations, and coordinating signatures.
Responsible for maintaining records.
Assists with preparation of meeting agendas and packets.
Qualifications
Education and Experience
High School Graduate or equivalent
Minimum five (5) years' relevant experience
Advanced knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems
Preferred:
Bachelor's degree preferred
Four (4) years' executive administrative support experience is in a health care or medically related field preferred
HOI: Familiarity with Adobe Sign on similar software preferred
License Required:
N/A
License Preferred:
N/A
Certifications Required:
N/A
Certifications Preferred:
N/A
About Us
Hoag Memorial Hospital Presbyterian is a nonprofit regional health care delivery network in Orange County, California, consisting of three acute-care hospitals with sixteen urgent care centers, eleven health centers and a network of more than1,800 physicians, 100 allied health members, 8,000 employees, and 2,000 volunteers.
More than 30,000 inpatients and 550,000 outpatients choose Hoag each year.
For over 70 years, Hoag has delivered a level of personalized care that is unsurpassed among Orange County's health care providers.
Since ****, Hoag has served the local communities and continues its mission to provide the highest quality health care services through the core strategies of quality and service, people, physician partnerships, strategic growth, financial stewardship, community benefit and philanthropy.
Hoag offers a comprehensive blend of health care services including six institutes providing specialized care in the areas of cancer, heart and vascular, neurosciences, women's health, orthopedics, and digestive health through our institutes.
Hoag was the highest ranked hospital in Orange County in the ********* U.S. News &World Report, the only Orange County hospital ranked in the top 10 for California.
The organization was ranked the #5 hospital in the Los Angeles Metro Area and the #10 hospital in California.
To learn more about Hoag's awards and accreditations, visit: /.
Hoag is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind.
Hoag is committed to the principle of equal employment opportunity for all employees and providing employees with a work environment free of discrimination and harassment.
Hoag hires a diverse group of people in a manner that allows them to reach their full potential in the pursuit of organizational objectives.
Job Info
Job Identification ******
Job Category Administrative Support
Job Shift Day
Locations 350 Placentia Ave, Newport Beach, CA, *****, US
Pay Range $***** - $***** per hour
Remote or Onsite Onsite
Job Schedule Full Time