Finance Coordinator, Newport Beach

Finance Coordinator (Clinical)
Essential Functions & Duties:
Provides financial support for Clinical Research Departments in accordance with Good Clinical Practice (GCP), guidelines, standards, federal regulations, and SOPs.
Strong support of a variety of finance duties including but not limited to payment reconciliation, accruals, Purchase Orders, and other finance/administrative duties
Close collaboration with members of the Clinical Research and Finance teams.
Core Job Responsibilities include but not limited to:
Assisting in Clinical Study financial and administrative tasks while working closely with Clinical Research study team to provide finance and administrative support on regular basis.
Assisting in the creation, tracking and management of Purchase Orders.
Review, reconcile, and track study investigator payments in collaboration with clinical study teams.
Perform final payment reconciliation before site closure
Work closely with business finance partners to ensure consistent and accurate mapping of all POs.
Review open PO lists and work with clinical research team to ensure appropriate PO closure.
Support quarterly financial accrual process with finance and study teams
Complete required financial checks for investigators and facilitate any required documentation.
Support vendor management activities including:
Liase with procurement and Legal for appropriate contract generation
Creating and maintaining supplier accounts in financial system.
Facilitating requests for Approved Supplier List generation/modification and any required due diligence requirements.
Liaise with legal and HCC in the preparation of required consulting and confidentiality agreements.
May support other clinical trial management activities with the oversight of Clinical Research Specialists/Leaders.
Minimum Qualifications & Requirements:
Associate with at least 1-3+ years professional working experience, preferably in a clinical research setting
Real-world finance experience required including finance experience working with payments and budgets, Purchase Orders, and other administrative tasks
Recent experience in finance with working knowledge of financial terminology, highly desirable
Experience working with Clinical Studies and Trials, highly desirable
Ability to identify and resolve complex problems, both independently and collaboratively, in fast-paced, data-driven environments
Under supervision, carries out general instructions in accordance with standard practice and guidelines with detailed oriented mindset.
Requires some initiative and judgment as actions are checked periodically.
Effective and efficient communication skills, to individuals of varying levels, background, and expertise level via written, verbal, and listening skills.
Ability to successfully manage multiple competing priorities and adapt quickly to changing priorities.
Advanced proficiency with MS Office, especially Excel and Outlook.