Office Manager, Macedonia

Office Manager
We are looking for an Office manager to organize and coordinate administration duties and office procedures.
Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees.
Previous experience as a Front office manager or Office administrator would be an advantage.
A successful Office manager should have experience with a variety of office software (Office 365, Foundation Accounting Software, Outlook, Excel spreadsheets and databases) and be able to accurately handle administrative duties.
Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Manage incoming calls, service requests, and customer inquiries, ensuring timely prioritization and resolution
Coordinate and dispatch field staff, managing daily schedules, work orders, and project timelines to ensure on-time completion
Serve as the primary point of contact for customers, addressing concerns and maintaining strong communication throughout projects
Support end-to-end project coordination, including scheduling, tracking progress, and maintaining accurate records and documentation
Maintain and organize project files, trackers, and office documentation to ensure accessibility and accuracy
Oversee daily office operations, including supplies, equipment, maintenance, and vendor coordination
Ensure office functionality by coordinating repairs, maintaining organization, and managing facility-related services
Handle administrative duties and provide general support to employees and visitors
Manage municipal registrations and obtain necessary permits for commercial and residential projects
Ensure compliance with company policies, safety regulations, and operational standards
Working hand in hand with the service department for daily tasks
Maintaining office supply stock
Skills
Proven experience as an Office manager, Front office manager or Administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus