Executive Assistant Office Manager, Roxbury

Executive Assistant / Office Manager
We are currently seeking candidates for an Executive Assistant / Office Manager role with a highly successful investment management firm located in Boston, MA.
The Executive Assistant / Office Manager will be responsible for supporting C-Suite executives and managing day-to-day office operations.
The ideal candidate will be
bilingual in English and Spanish
, and have 3+ years of experience supporting executives, managing complex calendars, and coordinating travel arrangements.
This is a 36-month contract-to-hire position paying between $38-$50/hour (depending on experience).
This role supports a hybrid work model, consisting of 4 days on-site and 1 day remote per week.
Responsibilities:
Act as a key administrative partner to the CEO and senior leadership team, supporting both strategic needs and daily operations
Coordinate scheduling for multiple executives, including high-volume meetings and complex domestic and international travel arrangements
Organize and support meetings by coordinating agendas, materials, and all related logistics
Draft, edit, and manage executive communications, presentations, and briefing documents
Monitor competing priorities and ensure action items are tracked, progressed, and completed on time
Manage overall office functionality, including coordination with external vendors and support for onboarding and workspace setup
Serve as the central contact for office-related matters and operate as a reliable liaison with internal teams and external partners
Handle sensitive and confidential information with a high level of discretion while assisting with ad hoc initiatives and special projects
Provide additional support as needed
Qualifications:
Bachelors degree required
Minimum of 35+ years experience in an executive assistant, administrative, or office operations role within investment management, financial services, or a comparable professional services environment
Advanced working knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook
Full professional fluency in both English and Spanish
, with strong written and verbal communication skills
Demonstrated ability to organize, prioritize, and manage time effectively in a fast-paced environment
Proven professionalism, sound judgement, and ability to maintain confidentiality
Strong follow-through capabilities paired with exceptional attention to detail
For immediate consideration, interested and qualified candidates should send their resume to Jackson at ******