Administrative Assistant IV - Support, Moline

Job Description

Job Description

Administrative Assistant IV (Executive-Level Support) Are you a highly organized professional who enjoys supporting leadership and keeping operations running smoothly? We’re looking for an experienced Administrative Assistant to step into a high-impact role supporting department leaders in a fast-paced, professional environment. This is a great opportunity for someone who thrives on responsibility, values confidentiality, and wants long-term growth potential.Why This Role Stands Out Long-term assignment with opportunity for extension and growth High visibility supporting leadership and cross-functional teams Variety in your day—no two days look the same Stable Monday–Friday schedule with consistent hours Schedule&Details Hours: Monday–Friday between 7:00 AM – 4:30 PM Location: Fully onsite from day one Travel: Minimal (local only, if needed) Safety: Metatarsal footwear required on the factory floor (infrequent) What You’ll Be Doing Manage calendars, schedule meetings, and coordinate travel for department leadersServe as a key point of contact by handling inquiries and resolving issues professionally Prepare reports, correspondence, and presentations—often involving confidential information Organize and maintain records, databases, and files for accuracy and accessibility Support workflow by tracking priorities, deadlines, and follow-upsCoordinate meetings, events, and team activities Communicate on behalf of leadership and interact with internal and external stakeholders Assist with projects, data analysis, and process improvements Help create a positive workplace experience through team support and coordination efforts What We’re Looking ForStrong Microsoft Office skills (Word, Excel, Outlook, PowerPoint) Excellent communication and relationship-building abilities Strong planning, organization, and multitasking skills High attention to detail and accuracy Ability to handle sensitive and confidential information Self-motivated, proactive, and dependablePreferred (But Not Required) 3–5 years of professional administrative experience Postsecondary education