Factory Administrative Assistant, Moline

Location: Moline, Illinois Type: Contract Job #103761 Title

: Administrative Assistant Location

: Moline, IL Details

: Contract with ongoing need, opportunity for direct hire fully onsite role Pay Rate

: $31.00 - 33.00/hr. with benefit inclusions

Job Summary Provides high-level administrative support to senior leadership and their direct reports across multiple regions. Operates independently in a fast-paced, highly confidential environment, managing workflows, communications, and priorities on behalf of leadership while ensuring efficient coordination across teams, functions, and geographies.

Responsibilities

Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements, including logistics and meeting setup Act as a central point of coordination for incoming requests, prioritizing and routing tasks based on organizational knowledge and urgency Draft, edit, and respond to correspondence on behalf of leadership, ensuring professionalism and accuracyHandle sensitive and confidential information, preparing reports, summaries, and materials for leadership review and distribution Research, resolve, and respond to internal and external inquiries; escalate complex issues as needed Maintain and update databases, systems, and files to ensure accurate and current informationSupport reporting and special projects through data gathering, analysis, and discrepancy resolution Coordinate communication and information flow across departments, leaders, and global teams Receive and direct visitors and calls, including coordination across multiple locations or languages when applicableOrganize and maintain records, track follow-ups, and ensure pending items are completed in a timely manner Provide limited guidance or coordination to others and support project-based work aligned with role responsibilities Years of Experience and Education

5+ years of experience in administrative, executive support, or similar high-level coordination role Associate's or Bachelor's degree preferred, or equivalent work experience Skills Required

Advanced calendar management and scheduling coordination Strong written and verbal communication skills High level of discretion handling confidential information Organizational and workflow management expertise Ability to prioritize and manage competing deadlines independently Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Data analysis and reporting support capabilities Experience with database, records management, or systems applications Problem-solving and decision-making in fast-paced environments Cross-functional collaboration and stakeholder coordination

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