Administrative Assistant, Delray Beach

Job Description
Job Description
Administrative Assistant to CEO
Location:
Delray Beach
Company:
Multi-Entity Holding Company within Property Management, Construction and development
Position Overview
We are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company.
This is a highly visible role that blends office coordination with personal executive support.
The ideal candidate brings a positive attitude, strong follow-through, and a proactive, "can-do" mindset to everything they do.
This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs.
Key Responsibilities
Office Support
Answer incoming phone calls and greet visitors in a professional and welcoming manner
Maintain organization and cleanliness of common areas, including the kitchen
Monitor and order office supplies as needed
Coordinate weekly lunch orders for team meetings
Executive Support to CEO
Provide day-to-day administrative support to the CEO
Manage scheduling, including appointments and calendar coordination
Assist with personal tasks such as:
Ordering coffee and meals as needed during the day
Managing prescriptions and vitamins
Handling online purchases (e.g., clothing, household items, miscellaneous needs)
Collections & Inventory Assistance
Support inventory tracking for the CEO's collectibles
Assist with receiving and organizing new items
Coordinate packaging and shipping for sold items
Why Join Us
Direct exposure to executive leadership
Varied responsibilities—no two days are the same
Opportunity to grow within a fast-moving, entrepreneurial environment
If you'd like, I can also:
Tighten this into a shorter version for job boards like Indeed/LinkedIn
Adjust tone (more formal vs. more casual/family office feel)
Add compensation framing to attract the right level of candidate
Just tell me ??
Qualifications
Previous similar experience 3-5+ years
Positive attitude and strong work ethic
Excellent attention to detail, with consistent follow-through
Proactive and willing to take initiative ("can-do" mindset)
Professional demeanor with a friendly, approachable personality
Basic comfort with:
Email communication
Internet ordering
Microsoft Word and Excel (basic functionality)