Accounting Administration, Cincinnati

Job Description

Job Description We are looking for a detail-oriented Accounting Administration specialist to support daily office, accounting, and warehouse administrative operations in Cincinnati, Ohio. This Long-term Contract position is ideal for someone who enjoys balancing financial tasks, front-office coordination, and compliance-related support within a wholesale distribution environment. The role will contribute to accurate recordkeeping, smooth facility operations, and consistent service for internal teams, visitors, and tenants.

Responsibilities:• Support account balancing activities by helping prepare and review routine reconciliations for financial records. • Maintain office and operational supply levels by tracking inventory, arranging purchases, and coordinating distribution to designated teams. • Provide front-desk and administrative assistance by responding to phone inquiries, greeting visitors, and directing requests appropriately.• Help coordinate tenant service needs by logging repair issues and following up on maintenance-related requests. • Record incoming payments and deposits accurately to support day-to-day accounting controls and documentation. • Organize and track recurring facility and safety inspections, including maintaining records for fire, security, and health-related reviews.• Prepare and issue purchase orders for maintenance work and related operational needs. • Enter and update inventory, accounting, and administrative information in company systems with a high level of accuracy. • Train to support food safety coordination duties, including assisting with scheduled weekly, monthly, and annual inspection activities.• Help uphold compliance standards by monitoring administrative requirements and supporting documentation for operational policies.• At least 1 year of experience in accounting support, office administration, or a related clerical role. • Working knowledge of Accounts Payable, Accounts Receivable, invoice processing, and daily reconciliation activities.• Experience using QuickBooks or similar accounting software to manage transactions and maintain records. • Strong data entry skills with close attention to accuracy, organization, and follow-through. • Ability to communicate professionally with customers, tenants, visitors, and internal staff.• Comfortable handling multiple responsibilities across accounting, office support, and warehouse administration. • Familiarity with food safety procedures or compliance-related documentation is preferred. • Proficiency with basic office systems and the ability to learn company-specific processes quickly.